Office Manager
Job ID: BH497413
Category: Office Manager, Administrative Assistant
Specialty: Administrative
Office Manager
Requirements
– Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment
– Ability to multi task with several priorities and maintain a high standard of discretion and confidentiality
– Excellent communication and interpersonal skills
– Ability to multi task with several priorities and maintain a high standard of discretion and confidentiality
– Excellent communication and interpersonal skills
Responsibilities
- Ensure smooth daily operations of the office environment, making sure employees have a clean and safe office.
- Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
- Troubleshoot any office issues and escalate to the appropriate teams as needed.
- Coordinate with the Facilities team to manage all ongoing facilities-related issues, including maintenance requests submitted by employees, cleanliness of the office space, as well as landlord relations.
- Manage facility service coordination: office supplies, vendors, non-lab equipment, space planning, and office expansion efforts.
- Develop and manage relationships with catering sites for weekly lunches and events.
- Maintain an effective file organization for administrative project and office files that is accessible to the team if needed.
- Ensure office and operations security by maintaining the security access database, file keys, access cards, and office keys
- Provide human resources support and miscellaneous administrative project support as necessary, ex: monitoring on boarding of new employees to ensure a positive employee experience
- Sort and distribute incoming mail to the appropriate recipients
- Event planning as needed.
#professional
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
