Job Openings

Executive Assistant (Wetmore)- Boston

Job ID: BH497156

Category: Executive Assistant

Specialty: Administrative

Executive Assistant

Direct Hire

Job Location: Boston 

Hours: 40

Company Information, Industry, Size: Healthcare

Interview Process: Virtual

Must Haves:

  • MS Office

Preferred:

  • BA

Job Summary/Description:

Responsibilities:

–          Supporting the EVP and their interactions with C-Suite Executives, Physicians, Department Chiefs, Board members and National leaders

–          This is a great opportunity to work directly with the EVP of Patient Care Operations and will often include interactions with the C-Suite of BCH.

–          Managing one extremely active executive calendar, frequently subject to same-day changes due to rapidly shifting clinical, operational and regulatory priorities. Effective calendar management with consideration of timing, sequencing and meeting location/travel requirements.

–          Planning, preparing and organizing logistic and administrative requirements for executive meetings, seminars conferences and special events. Arranging external travel and preparing accurate itineraries.

–          Composing correspondence and responsible for taking accurate meeting minutes.

–          Maintaining an in-depth knowledge of executive and operational areas of responsibility throughout the Hospital enterprise.

–          Organizing and maintaining daily administrative operations of the department, including submission of departmental payroll authorization. Maintaining vacation and travel schedules for Nursing/Patient Care Executive Committee members to facilitate agenda planning.

Qualifications:

–          Associate’s degree required, Bachelor’s degree preferred. Extensive experience may substitute for a degree.

–          Minimum of four years of experience as an Executive Assistant, with at least two years supporting a Senior Executive; healthcare experience preferred.

–          Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with discretion.

–          Must possess advanced/expert level skills with Microsoft Office Applications, including proficiency in PowerPoint and Excel.

–          Strong writing and editing skills.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Boston, Massachusetts