Job Openings

Payroll Consultant

Job ID: BH496295

Category: Payroll, Payroll Administrator, Administrative Assistant

Specialty: Accounting & Finance

Job Title: Finance Admin

Must Haves:

  • Bachelor’s Degree in Business, Finance, Accounting, or related field
  • 7 years of payroll accounting experience
  • 5 years of management/supervisory experience
  • 4 years of enterprise-wide payroll systems experience
  • Proficient with MS Office, PeopleSoft, and Database applications
  • Knowledge of HRIS

Preferred:

  • HRCMS experience (release 9.0 and above)
  • Master’s Degree in Business Administration, Accounting, Finance, or related field
  • Experience in multi-union, multi-location environments

Job Summary:
 

Responsible for managing payroll processing for the Authority. Ensures accurate calculation of wages, tax withholdings and Authority deductions. Prepares statistical reports on employee pay, vacation and sick leave, disability and workers compensation leave, taxes, and withholdings, etc. Generates and responds to inquiries regarding paychecks. Maintains records, ledgers, and files. Responsible to insure the accurate and timely payment of wages to the workforce in compliance with state and federal laws, regulations, and procedures.

Principal Duties and Responsibilities

  • Oversee the payroll accounting functions to insure the timely payment of wages to the Authority's workforce
  • Provide direct assistance and/or oversight to supervisors/staff and payroll staff regarding compliance with regulations in terms of time reporting and cost accounting. Supervise the Payroll Manager and provide direction on Payroll Unit's capabilities in developing the system or implementing new or revised cost accounting practices.
  • Direct and/or monitor annual processing activities such as leave plans, accruals, and any payments per Collective Bargaining Agreements (CBA).
  • Incumbent ensures compliance with state finance law requiring sufficient funding and approval by utilizing the Office of the State Comptroller (OSC) Best Practice documents, working with Treasurer, Controller, and CFO to resolve issues, and preparing bi-weekly Payroll Expenditure Approval forms for authorized signatories.
  • Ensure payroll checks are processed with all benefit deductions, wage garnishments and CBA assessments are properly calculated and liquidated.
  • Act as the liaison with the Controller, IT and HR departments to insure timely implementation of solutions to technical problems and implementation of any and all new programs or systems.
  • Communicates with State Comptroller's Office, Authority's Retirement Boards, Defined Benefit providers, State Treasurer's Office, State Human Resources Department, and other community colleges as needed regarding various payroll and benefits
  • Coordinate with Labor Relations and Human Resources to implement collective bargaining agreement financial impacts and/or system impacts.
  • In conjunction with the Human Resources Department, maintains the Human Resources Compensation Management System (HRCMS) system, including representing the Authority at HRCMS and Payroll user group meetings, explaining HRCMS payroll and time and attendance processing to employees, entering data into HRCMS, and as necessary, between Payroll and Human Resources offices, determining what actions are necessary to resolve HRCMS transaction issues and assigning responsibility for those actions
  • Work with the Human Resources Division (HRD) and Information Technology Division (ITD) staff on HR/CMS system configuration.
  • Supervise the implementation of payroll changes (i.e., retros and/or settlements). Oversee the in-house HASTUS system by working with consultant to ensure system integrity. Utilize reports, and other tools to provide quality assurance reporting for the payroll unit itself and other entities including internal and external clients.
  • Perform all other duties and projects that may be assigned

Minimum Education                        

  • Bachelor's Degree in Business, Finance, Accounting or related field

Minimum Experience and Required Skills

  • Seven (7) years of experience in payroll accounting
  • Five (5) years management/supervisory experience
  • Four (4) years of experience with enterprise-wide payroll systems.
  • Working knowledge with enterprise wide HRIS
  • Knowledge of payroll tax regulation at federal, state, and local levels.
  • Understanding of federal, state, and local wage regulations related to overtime.
  • High level of confidentiality when handling sensitive employee information
  • Proficiency with MS Office, PeopleSoft, and Database applications
  • Effective communication with customers, employees, and vendors
  • Excellent customer service and writing skills

Preferred Experience and Skills

  • Experience with HRCMS (release 9.0 and above)
  • Master's Degree in Business Administration, Accounting, Finance, or related field.
  • Experience in multi-union, multi-location environments

Substitutions

  • High school diploma or GED with seven (7) additional years of directly related payroll, accounting, and or payroll/HRIS/financial systems experience substitutes for the bachelor’s degree requirement
  • An Associate’s degree in business, administration, finance, or related major with three (3) additional years of directly related payroll, accounting, and or payroll/HRIS/financial systems experience substitutes for the bachelor’s degree requirement.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Boston, Massachusetts