Job Openings

Administrative Assistant

Job ID: BH495035

Category: Office Manager, Executive Assistant, Administrative Assistant

Specialty: Administrative

Administrative Assistant
6-month contract, conversion possible
 
Location: Princeton, NJ (onsite)

Hours: M-F 8am-430pm
Industry: Pharmaceutical/Medical Device
Interview Process: video call 

Must Haves:

  • HS diploma or GED
  • Proficient with Microsoft Office applications
  • At least 5 years of administrative/office experience

Job Description/Overview

Responsibilities:

  • Coordinating office activities and operations to secure efficiency and compliance to company policies
  • Ordering and stocking office supplies throughout the site to ensure a supply area and conference
  • rooms are stocked appropriately.
  • Provide receptionist coverage and great site visitors.
  • Supporting administrative needs as required to the Site Head and other members of the site leadership team as needed.
  • Manage phone calls and correspondence (e-mail, letters, packages etc.); companywide email communications as directed.
  • Prepares and maintains meeting and conference rooms and catering schedules; circulates schedule to appropriate staff; Processing catering requests for meetings and distributing orders when they arrive.

Qualifications/Skills:

  • HS Diploma or GED and 5+ years of office administrative experience.
  • Ability to multi-task and demonstrate diplomatic skills
  • Proficient (excellent) in English verbal and written communication skills to convey and receive ideas and instructions to/from others within and outside the organization.
  • Ability to effectively present information and respond to questions from peers, management, suppliers and customers.
  • Strong organizational skills.
  • Proficient skills in Microsoft Office applications (Word, Excel, PowerPoint, Access, Teams)
  • Ability to work effectively under pressure to meet deadlines.
  • Ability to think, plan, and execute independently on multiple projects simultaneously.
  • Ability to be flexible, motivated, resourceful, and organized.
  • Ability to lift and move moderately heavy objects (office supplies, boxes of paper, small furniture, etc.)

#professional

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Princeton, New Jersey