Job Openings

Office Manager

Job ID: BH493113

Category: Office Manager, Administrative Assistant

Specialty: Administrative

Must Have:

  • High school diploma or the equivalent
  • 2+ years of administrative experience

Preferred:

  • College graduate 
  • Higher education industry experience
  • Finance experience

Job Summary:
The position will be responsible for operational and analytical work related to activities in the Finance (Deans) Office. These responsibilities will also be including liaison with SEAS academic departments including but not limited to Chemical Engineering and Mechanical Engineering, when required. These responsibilities will require knowledge of University operations, policies, and procedures. This position will collaborate with the Engineering faculty and/or researchers on interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications. Collects and analyzes data to assess and evaluate effectiveness of Engineering academic programs. Supports and completes all day-to-day transactional coding, A/P processing, and general financial support inquiries with various academic departments including and processing invoices and reimbursements, P-cards and travel expense reports on line, using the University's central systems. This includes detailed financial processing, analyses, report preparation, and research-oriented procedures.

Independently implement, administer and evaluate day-to-day activities the school by identifying and executing tasks and objectives, making recommendations that impact policies and programs, develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications. Interacts and maintains liaison with students, faculty, staff regarding program objectives. Assist with faculty on-boarding.  Prepare materials, schedules and/or other print materials for day of events to faculty and students. Supports daily operations and coordinates activities of program; determines priorities. Work with faculty to manage all academic and student affairs functions of the Department, including accreditation, recruitment, admissions, registration, advising, curricular planning, etc. Assist Department with events for recruitment, student engagements and colloquiums.

Provide support to the Deans Office through analyses and operational processes.  Prepares journal entries, expense reimbursements, deposits, purchase orders, purchase requisitions, interdepartmental orders, etc. Assist in the review of academic travel transactions including detailed review of financial documentation and reimbursements. Provide guidance to department staff members on University policies and procedures. Complete P-Card transactions and financial authorization forms. Maintain subscriptions, vendors, contracts and orders

Works collaboratively with academic departments while recommending changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of operations management, planning and evaluating. Assist in identifying and pursuing funding opportunities and may contribute to preparation of requests for proposals and other contracts. Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.

 Performs other duties as assigned.
 

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The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: New York, New York