Job Openings

AR Clerk

Job ID: BH492997

Category: Accounts Receivable Coordinator, Accounts Receivable Clerk, Accounting Clerk, Accounts Receivable

Specialty: Accounting & Finance

Responsibilities include the monitoring of consultants outstanding balances and managing of delinquent accounts.  The Credit & General Accounting Clerk will work closely with the Customer Service team and management to enforce Company Credit Policies and Procedures. The Credit & General Accounting Clerk reconciles various accounts receivable accounts and in the process applies payments, prepares accounting entries and performs account maintenance.  Financial data is maintained to support the control of the Company’s financial assets. 
 

ESSENTIAL FUNCTIONS: 

The incumbent may be required to perform all or a combination of the following essential functions as determined by business necessity:

 

  • Review consultants account balances and initiate appropriate action to ensure adherence to company’s policy and procedures by monitoring accounts and collection letters such as ENB Letter# 1,2 &3 and Inactive 8 & 12 Week Letters.

 

  • Resolving emails from Customer Service Department relating to field calls.  Removing credit codes for balance paid in full or apply codes as needed. In addition, to supporting Customer Service on company and credit related policies.

 

  • Process stop payments and reissue commission checks.  Log and re-mail return checks and prepare commission adjustments for reissued checks and direct deposit returns. Upload weekly void check to general ledger.

 

  • Prepare and review entries for daily, weekly and monthly activity (ie: Weekly deposit, Commission Clearing, Allow for Doubtful Accts, Bad Debt Reserve). Update analysis files to track write-off reserves. Compare write-off detail to determine the percentage of debt based on adjustment types. 

 

  • Reconciliation of balance sheet accounts including but not limited to Accounts Receivable-Other, A/R Starter Kits, A/R Consultant Balances and various other receivable accounts, as well as other prepaid and reserve accounts monthly.

 

  • Unprocessed cash and checks reconciled to the general ledger

 

  • Review and resolve credit holds related to the processing of new consultant applications or allowing payment terms on orders by removing or changing credit codes.

 

  • Generate weekly shipments and unshipped sales journals and stores files electronically. Reconciles monthly sales to general ledger.

 

  • Gather Credit Analysis on the 8 & 12 week letters, payment on collections, review daily and weekly cancellations are accurate, profit statements and check counts to determine mail opted out. 

 

  • Review credit card payments on Thursday nights to make sure the commission run did not deduct the payment amount in addition to credit card charged.

 

  • Setup/Remove Levy and Recurring adjustments on consultant’s accounts in Prowess.

 

  • Other Duties as Assigned.

     

EDUCATION and EXPERIENCE:

High School diploma or equivalent with 3 years of Accounting and Collections experience required.  An Associates in Accounting preferred.  Requires general knowledge of Company operating procedures, policies and practices.  A working knowledge of accounting principles such as debits, credits, journals and ledgers is necessary.  Good computer skills (i.e. number pad, keyboard, etc.) mathematics, analytical, proof-reading and organizational skills.  

Proficiency in MS Office Suite of Products including Word, Excel, Access and Outlook is required. An understanding of automated computer systems (order, commission, financial and banking systems, etc.) is also needed.

#professional

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Remote Based