Job Openings

Job ID: BH492939

Category: Administrative Assistant

Specialty: Administrative

Office Coordinator

Looking for an Office Coordinator who can create a more productive work environment while ensuring that our stakeholders get the support they need.  The ideal candidate for this position is an organized, detailed-oriented individual who is able to manage multiple projects at once in a fast-paced environment, as well as a deadline-driven professional with a strong work ethic.  This position requires 8 a.m. to 5 p.m., Monday to Friday.

DUTIES AND RESPONSIBILITIES

• Provide front desk support to customers and guests
• Greet visitors and provide information as asked
• Answer telephone and take messages as needed
• Distribute mails to appropriate stakeholders
• Coordinate and plan meetings and corporate events
• Provide excellent customer service
• Keep conference rooms and office area clean and organized
• Maintain the stock levels of office and break room supplies and place an order
• Provide professional and personal supports to owners
• Assist controller with accounting projects
• Support AP/AR as needed
• Be proactive in learning the company and its business to better serve the stakeholders
• Be proactive in identifying challenges and opportunities for improvements
• Resolve any challenges or issues in a timely manner
• Communicate with internal stakeholders in writing or verbally as needed

SKILLS AND QUALIFICATIONS

• Prior experience as office coordinator or in a similar role
• Excellent interpersonal skills
• Commitment to excellent customer service
• Excellent written and verbal communication abilities
• Ability to prioritize and manage multiple responsibilities
• Proficient with typing and technology
• Be a self-starter and be able to work independently
• Must have a strong work ethic

PREFERRED SKILLS AND QUALIFICATIONS

• 2-3 years of Office Coordinator experience in the manufacturing industry
• Experience with QuickBooks
• Bi-lingual in English and Spanish