Job Openings

Office Assistant

Job ID: BH492680

Category: Office Manager, Administrative Assistant

Specialty: Administrative

Office Assistant

Must Haves:
– HS diploma or equivalent
– 1 year office/administrative experience
– Advanced knowledge in Microsoft Word, Excel, and PowerPoint

Responsibilities

  • Provide high level administrative support to the Office Manager, managing schedules, appointment requests and a high volume of meetings and events.
  • Support the Global Practice, business line leaders and office staff with a variety of administrative and operational tasks on a daily basis.
  • Support Project Managers with proposal development and project specific tasks including issuing Purchase Orders, maintaining project schedules, tracking budgets and financial information.
  • Responsible for maintaining office reception area, greeting guests, and referring callers to appropriate parties.
  • Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include client meetings, trainings, stakeholder meetings, office management meetings, etc.
  • Coordinate and manage office events and activities. Oversee catering and conference room management for events; event set up and tear down.
  • Assist office leadership team with calendar management, conference calls, related conference room set up, expense reports, and meeting coordination as requested.
  • Coordinate travel arrangements and prepare travel itineraries. Prepare messaging and correspondence including emails, meeting agendas and meeting minutes.
  • Responsible for gathering, compiling, verifying, proofreading, and analyzing information to prepare documents such as memos, letters, reports and power point presentations.
  • Assemble and analyze information involving business plans and financial reports in PowerBI and Excel.
  • Maintain seating and organizational charts in Visio.
  • Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Process office accounts payable invoices.
  • Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory.
  • Administer office access security (badging and keys).Support management and human resources with new hires and separations.
  • Manage office correspondence, letters, packages, etc.
  • Coordinate with building management on office maintenance.
  • All other duties as assigned.

#professional

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Columbus, OH, Ohio