Job Openings

Office Coordinator

Job ID: BH492389

Category: Office Manager, Administrative Assistant

Specialty: Administrative

Office Coordinator

Must Haves:
– 2 years of admin experience
– Proficient with MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word
– Technically advanced, ability to learn new systems 


  • Manage reception area and common spaces like conference rooms to ensure they maintain a professional appearance. 
  • Welcome employees, vendors, and visitors 
  • Liaise with facilities and staff as necessary to maintain general appearance of the office
  • Manager conference room calendars including scheduling internal and external appointments, confirming meetings, and coordinating with others as needed
  • Ensure copy room and supply closets are stocked with paper and supplies
  • Manager and coordinate supply ordering with admin team


  • Onboarding new employees – create and maintain badges through Genetec and working with the security team 
  • Managing visitor and visitor badges 

Health and Safety

  • Designated Safety Champion – Ensuring all safety protocols are being followed in both offices 
  • Manage daily safety protocols for both office locations to ensure the offices are clean, surfaces are being disinfected, and PPE is stocked 


  • Maintain relationships with  Facilities team,  Conference Center team, Catering team, technology support team and any other internal/external vendors that support the day to day operations of the office 


  • Open, organize and distribute incoming mail and other deliveries. (Possibly to end users, possibly to team admin) 
  • Manage the outgoing mail/package process  

In Office Events/Townhalls/Meetings

  • Provide support for events in the office, including Townhalls [and significant visitor meetings (eg, pre-board)]. To be determined, but responsibilities may include:  
  • Sourcing and scheduling support vendors 
  • Arranging furniture as needed 
  • Communicating with office regarding high-touch visitors / meetings
  • Working with IT to coordinate AV support 


  • Assisting with special projects and performing other administrative duties and functions as requested. 
  • Working with the Admin team to provide additional support when needed 
  • Manage the Office seating reservation system and provide support to onsite employees


The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: New York, New York