Job Openings

Lead AP Supervisor

Job ID: BH492080

Category: Accounts Payable Manager, Accounts Payable

Specialty: Accounting & Finance

Lead AP Supervisor

Requirements
– HS diploma or equivalent
– 5 years AP experience with at least 2 years supervisory experience
– Proficient in Microsoft Office, Teams, Excel, Powerpoint

Responsibilities

  • Daily supervision and review of Accounts Payable (AP) and Expense Report staff.
  • Evaluate and monitor workload of AP and Expense Report staff.
  • Administer A/P Automation Software Open Invoice
  • Resolve issues and answer questions from AP, Expense Report, purchasing and other members of the accounting department, project teams and other employee-owners.
  • Ensure payments are made to vendors and employee-owners within expected deadlines and respond to employee-owner, vendor and project team inquiries when payments are not made.
  • Troubleshoot exception queue in Open Invoice
  • Review invoice and other support documents for invoices not entered by AP.
  • Review invoices on hold and unaccounted transactions and investigate solutions.
  • Manage document retention processes.
  • Oversee the issuance of yearly 1099's to suppliers according to IRS guidelines.
  • Manage annual year-end accrual of supplier invoices.
  • Review and update policies and procedures.
  • Responsible for audit requests.
  • Manage monthly Accounts Payable closing process.
  • Adjudicate non-routine or complex invoices.
  • Manage information on AP's internal SharePoint site.
  • Responsible for system set-ups and testing during software upgrades and enhancements.
  • Build and Maintain open communication and teamwork with Procurement team to ensure procure to pay cycle is streamlined
  • Onboard overhead and equipment invoices into A/P automation software Open Invoice
  • Continued effort to make A/P process more automated by utilizing current software Open Invoice
  • Weekly communication of Open Invoice invoice status to Controller and Executive VP
  • Evaluate payment types being currently used within the A/P process
  • Analyze Comdata spend and communicate results to Controller
  • Other duties as assigned.

#professional

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Houston, Missouri