Job Openings

Job ID: BH491195

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Administrative Assistant
Permaneent

Job Location: South San Francisco, CA – hybrid 2-3 days onsite per week
Hours: standard M-F
Industry: Biotech/Pharma
Size: Company is about 200

Interview Process: virtual

Must Haves:
-Polished, professional, good communication
-Calendar management
-Travel planning
-Conference scheduling

Preferred:
-Biotech/startup experience

Job Description:

• Proactively manage and maintain executives' calendars identifying and resolving scheduling conflicts as they arise
• Scheduling/coordinating internal and external meetings/conference calls across multiple time zones
• Handle materials of a confidential nature with discretion and professionalism
• Book domestic and foreign travel for executives and assist with expense reports
• Coordinate conference registrations/travel
• Schedule and facilitate candidate interviews including travel coordination when needed
• Assist with meeting setup/break down
• Facilitate lunch meetings and catering requests
• Special projects and provide back-up to EA as needed
• Strong commitment to confidentiality and accustomed to handling sensitive documents and information

Skills & Requirements:

• 5-6 years’ experience in an administrative support role with at least 3 years supporting senior level staff members
• Proficiency in MS Office, Outlook Calendar required
• Detail oriented, reliable and motivated
• Exceptional communication and organization skills
• Experience working at a start-up and/or in a fast-paced office environment strongly desired
• Self-starter able to function at a high level with general instruction
• Team-oriented, can-do attitude and desire to be productive contributor to the team (no job too big or too small)
• Proactivity and willingness to jump in when needed is essential

#professional