Job Openings

Administrative Assistant

Job ID: BH491195

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Administrative Assistant
Permaneent

Job Location: South San Francisco, CA – hybrid 2-3 days onsite per week
Hours: standard M-F
Industry: Biotech/Pharma
Size: Company is about 200

Interview Process: virtual

Must Haves:
-Polished, professional, good communication
-Calendar management
-Travel planning
-Conference scheduling

Preferred:
-Biotech/startup experience

Job Description:

  • Proactively manage and maintain executives' calendars identifying and resolving scheduling conflicts as they arise
  • Scheduling/coordinating internal and external meetings/conference calls across multiple time zones
  • Handle materials of a confidential nature with discretion and professionalism
  • Book domestic and foreign travel for executives and assist with expense reports
  • Coordinate conference registrations/travel
  • Schedule and facilitate candidate interviews including travel coordination when needed
  • Assist with meeting setup/break down
  • Facilitate lunch meetings and catering requests
  • Special projects and provide back-up to EA as needed
  • Strong commitment to confidentiality and accustomed to handling sensitive documents and information

Skills & Requirements:

  • 5-6 years’ experience in an administrative support role with at least 3 years supporting senior level staff members
  • Proficiency in MS Office, Outlook Calendar required
  • Detail oriented, reliable and motivated
  • Exceptional communication and organization skills
  • Experience working at a start-up and/or in a fast-paced office environment strongly desired
  • Self-starter able to function at a high level with general instruction
  • Team-oriented, can-do attitude and desire to be productive contributor to the team (no job too big or too small)
  • Proactivity and willingness to jump in when needed is essential

 

#professional

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Brisbane, California