Job Openings

Administrative Assistant

Job ID: BH491195

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Administrative Assistant

Job Location: South San Francisco, CA – hybrid 2-3 days onsite per week
Hours: standard M-F
Industry: Biotech/Pharma
Size: Company is about 200

Interview Process: virtual

Must Haves:
-Polished, professional, good communication
-Calendar management
-Travel planning
-Conference scheduling

-Biotech/startup experience

Job Description:

  • Proactively manage and maintain executives' calendars identifying and resolving scheduling conflicts as they arise
  • Scheduling/coordinating internal and external meetings/conference calls across multiple time zones
  • Handle materials of a confidential nature with discretion and professionalism
  • Book domestic and foreign travel for executives and assist with expense reports
  • Coordinate conference registrations/travel
  • Schedule and facilitate candidate interviews including travel coordination when needed
  • Assist with meeting setup/break down
  • Facilitate lunch meetings and catering requests
  • Special projects and provide back-up to EA as needed
  • Strong commitment to confidentiality and accustomed to handling sensitive documents and information

Skills & Requirements:

  • 5-6 years’ experience in an administrative support role with at least 3 years supporting senior level staff members
  • Proficiency in MS Office, Outlook Calendar required
  • Detail oriented, reliable and motivated
  • Exceptional communication and organization skills
  • Experience working at a start-up and/or in a fast-paced office environment strongly desired
  • Self-starter able to function at a high level with general instruction
  • Team-oriented, can-do attitude and desire to be productive contributor to the team (no job too big or too small)
  • Proactivity and willingness to jump in when needed is essential



The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Brisbane, California