Job Openings

Job ID: BH488236

Category: Audit, Administrative Assistant

Specialty: Administrative

Temporary Senior Admin Analyst
Contract

Job Summary:

• Serves as a single point of contact for routine periodic monitoring of audit metric trends and support report generation related to GxP audits and inspection management data, working closely with internal staff
• Processes department purchase orders, invoices, and contracts
• Assist with daily administrative tasks to support the team leads and flow of communication. Exchanges and integrates information from stakeholders into departmental reports
• Serves as a departmental resource for the company's internal technologies (i.e, Procurement, SharePoint, Teams, Concur,, VLearn, etc.).
• Supports GxP audit response follow-up and status update activities for requested topics by working closely with internal and external stakeholders
• Coordinates and helps prepare meeting materials, including meeting agenda preparation / distribution, collecting / printing meeting pre-reads, minute- or note-taking, and assembling / editing PowerPoint presentations and supporting documents (e.g., Excel and Word files)
• Manages team calendars, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
• Coordinates activities for periodic team building events and department meetings, such as town halls, new hire orientation, lunch & learns, and coffee chats.
• Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for team leads and/or assigned personnel
• Assists with coordinating visitor registration, including pre-registering and escorting visitors
• Assists with the onboarding of new personnel into the department. Acts as a general information resource, providing basic guidance and referral of community resources

• #professional