Job Openings

Office Administrator

Job ID: BH487913

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Office Administrator

Contract (12 months)

Job Location: NYC (fully onsite)
Must be fully vaccinated

Hours: 40

Interview Process: Starts with HR and then will have interviews with some of the hiring managers from the facilities department

 

Must Haves:

  • 2-3 years experience is fine. 
  • Willing to learn and do multiple tasks
  • MS Office

 

Preferred:

  • Any work with Purchase Orders and Contracts would be a bonus but we are willing to train

 

Job Summary/Description:

Responsible for coordination of all onsite vendors visits, schedule visiting guests, including  travel accommodations.
?    Provide front desk presence as needed
?    Manage relevant office services relations and associated contracts and purchases
?    Responsible for office supplies and equipment and maintaining proper stock levels 
?    Oversee conference room scheduling, spaces and equipment
?    Coordinate permanent, temporary and visitor seating and accommodations. Work closely with administrative staff and IT to ensure accessibility and a cohesive working environment across sites
?    Coordinate all onsite events, including any vendor interactions and catered needs as requested
?    Coordinate calendars for work related to the operational day-to-day activities 
?    Responsible for proactively coordinating meetings and managing internal and external communications
?    Coordinate worldwide travel plans including expense reporting and reimbursement
?    Proactively collaborate with other administrative staff members in collaboration and coordination of calendars, requests, and events
?    Responsible for designated aspects of key projects, “as directed by senior staff”

What You Bring…
?    Strong project management skills 
?    Excellent communication, interpersonal skills and professional demeanor 
?    Ability to work effectively as a team member 
?    Excellent customer-service skills
?    Ability to work autonomously
?    Strong organization skills, ability to multitask and work with multiple teams 
?    Positive attitude, proactive, ability to prioritize

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: New York City, New York