Job Openings

Senior Administrative Assistant

Job ID: BH487607

Category: HR Administrator, Executive Assistant, Administrative Assistant

Temp Senior Administrative Assistant II
12 Month Contract

Job Location: Redwood City, CA, 2 days WFH

Hours: M-F, 8-5

Industry: Biotech

Size: Supporting 3 VP’s

Interview Process: Phone screen with HR, other members of cross-functional team (virtual and onsite) – 8 total interviewers split between 2 interviews

Must Haves: 
10 years executive level support
MS Office – Outlook, Excel, PowerPoint

Preferred:
Biotech experience
ATS experience (*Greenhouse preferred)

Job Description:
We are a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit high-value frontier targets in RAS-addicted cancers. The company’s R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins, and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of out team, you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.

The Opportunity:

As an important member of the organization, you will provide high level administrative support for defined functional groups, their leadership teams and staff including:

  • Heavy calendaring using Outlook, including the coordination of internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.
  • Interaction with key partners in planning meetings and coordinating all logistics in partnership with functional leaders.
  • Plan and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.
  • Plan and coordinate domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs; this may require evening or weekend support, depending on the travel requirements.
  • Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested.
  • Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.
  • Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.
  • Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed.
  • In partnership with other administrative staff, be a key team-player to provide overall general support as needed:
    • Assist with maintaining the kitchens, conference rooms, and general supplies.
    • Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors.
    • Maintain necessary filing systems as needed.
    • Support Company events in partnership with HR and admin team.
    • Support other projects and assignments as requested.

Required Experience, Skills, and Education:

  • Ten (10) + years executive level support experience, with biotechnology experience highly preferred.
  • Ability to recognize and appropriately handle highly sensitive and confidential material and information.
  • Strong organizational, project and time management skills; detail-oriented.
  • Ability to prioritize/multi-task projects and demands effectively.
  • Willingness to support our mission to succeed by thinking outside of the box and job description.
  • Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.
  • Professional demeanor and team-player while maintaining positive, team-focused attitude.
  • Proactive and excellent self-initiative.
  • Excellent verbal and written communication skills.

We currently require that all personnel and visitors to its offices be fully vaccinated against COVID-19. This role will require that the employee meet with company employees and work from the company’s offices. Given that these essential functions of the role must be performed on-site, this position requires full COVID-19 vaccination, subject to applicable law.

 

#professional

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Redwood City, California