Job Openings

Executive Assistant

Job ID: BH485875

Category: Executive Assistant

Specialty: Administrative

Client Job Title: Executive Assistant
Duration: May 9th start. 2+ months, may extend longer, possible conversion
Location: Fully onsite – Washington Heights
Hours: 35 hours per week (double check this) Non-exempt. 9am-5pm Monday-Friday
Industry: Higher Education University
Company Size: 20,000+
Department: Department of Anesthesiology (University's Medical Center)
Company Info: For more than 250 years, this university has been a leader in higher education in the nation and around the world. At the core of our wide range of academic inquiry is the commitment to attract and engage the best minds in pursuit of greater human understanding, pioneering new discoveries and service to society.


Interview Process: 1-2 Zoom interviews


Must Have:
  • Bachelor's degree
  • 4+ years of Executive Assistant experience
  • Experience performing PowerPoint presentations


  • Medical environment experience  
Provide support to Executive Assistant to support the Chair of the Department of Anesthesiology, the candidate will perform the following duties:
  • Oversee the day-to-day operations of the Chair’s office and liaison with departmental divisions.
  • Manage Chair’s calendar and phones
  • Coordination and oversight of the residency match program application reviews (NRMP) and scheduling of interviews using the Electronic Residency Application Service (ERAS).
  • Work with the Department Certified IT team for updating and changes to the Department website. Review and approve changes when appropriate.
  • Provide administrative support in scheduling meetings for Department Chair and coordinating meetings with Departmental Administrator, Division Chiefs, University and Hospital Administration.
  • Review, prioritize and distribute mail for Chair and prepare responses on all routine correspondence.
  • Serve as liaison and maintain communications with University and Hospital administrative offices.
  • Coordinate and facilitate Department meetings and functions to include negotiations with vendors, obtaining contracts and ensuring all aspects are covered.
  • Prepare materials for Chair’s meetings which include PowerPoint presentations, Word documents, Excel Spreadsheets, etc.
  • Maintain and obtain Chair’s confidential files and other records.
  • Other duties as assigned.


The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: New York, New York