Job Openings

Program Administrator

Job ID: BH485189

Category: Junior Procurement, Procurement / Supply Chain

Specialty: Accounting & Finance

Must Have:

  • Bachelor's degree 2-4 years related experience
  • Account expense management experience

Preferred:

  • Proficiency in a corporate or enterprise database management systems such as PeopleSoft if desirable.

Summary:

Reporting to the Principal Investigator (PI) and working closely with the GRAs of the high-Speed and Millimeter-wave IC (CoSMIC) Lab, the project coordinator provides high-level account expense management to the Principal Investigator and group researchers. The Administrator will oversee all procurement for the group. The Administrator will manage the PI and the group’s calendar, organizing internal and external meetings. The Administrator produces and analyzes reports necessary for government grant proposals, including budgets, and conflict tables. The Administrator devises students on account issues, housing issues, and defense planning, as well as ensure research needs are met. Works independently and under minimal supervision, insuring accuracy of work product and timeliness of submission to meet critical deadlines. Additionally, the Project Administrator will have the ability to suggest and make changes that will streamline.

  • Manages procurement operations for the group: Manages the procurement of supplies and minor equipment, both through PCard and tracks receipt of orders (packing slips) on shared group Wiki database. Manages the procurement and tracking of major capital assets and complex fabricated assets through requisitions in ARC Reconciles PCard transactions on a monthly basis in ARC. Manages procurement, vendors, and lab requisitions, liaising with vendors and lab members to source competitive quotes, complete sole source Justifications when necessary, and execute purchasing agreements. Works on procurement independently and under minimal supervision in a timely and accurate manner. 30%
  • Provides extensive managerial support for the financial operations of the group: Analyzes and takes required relevant action regarding financial information for TBERS as well as subcontractor and vendor invoices using ARC Database. Creates custom reports based on data from Financial Database, FDS, and reconciles them will planned spending. Meets with senior leadership monthly to present financial reports and advise on planned spending. Serves as backup to group administrator on labor accounting (salary allocations, cost transfers, combo code creation, etc.) In PAC, as well as budget analyses and planning, using group's Excel shadow ledger. 30%
  • Provides support for government grant proposals and progress reports: Produces and analyzes justifications for new grant proposals and outlines budget parameters for collaborators at other institutions and senior managers and leaders. Manages confidential data and sensitive information, including proposals and progress reports as necessary.
  • Evaluates detailed statements for progress reports and audits (Internal and external) as necessary. 20%
  • Group calendar and website management. Meeting organization, travel arrangement, arrangement for visitors. 10%
  • Performs other related projects and assignments. 10%

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: New York, New York