Office Administrator
Job ID: BH482659
Category: Office Manager
Specialty: Administrative
Office Administrator
Direct Hire
Job Location: Lexington (fully onsite)
Must be fully vaccinated
Remote – Company HQ/Manager HQ
Hours:
Company Information, Industry, Size:
Interview Process: Starts with HR and then will have interviews with some of the hiring managers from the facilities department
Must Haves:
- 2-3 years experience is fine.
- Willing to learn and do multiple tasks
- MS Office
Preferred:
- Any work with Purchase Orders and Contracts would be a bonus but we are willing to train
Job Summary/Description:
Responsible for coordination of all onsite vendors visits, schedule visiting guests, including travel accommodations.
? Provide front desk presence as needed
? Manage relevant office services relations and associated contracts and purchases
? Responsible for office supplies and equipment and maintaining proper stock levels
? Oversee conference room scheduling, spaces and equipment
? Coordinate permanent, temporary and visitor seating and accommodations. Work closely with administrative staff and IT to ensure accessibility and a cohesive working environment across sites
? Coordinate all onsite events, including any vendor interactions and catered needs as requested
? Coordinate calendars for work related to the operational day-to-day activities
? Responsible for proactively coordinating meetings and managing internal and external communications
? Coordinate worldwide travel plans including expense reporting and reimbursement
? Proactively collaborate with other administrative staff members in collaboration and coordination of calendars, requests, and events
? Responsible for designated aspects of key projects, “as directed by senior staff”
What You Bring…
? Strong project management skills
? Excellent communication, interpersonal skills and professional demeanor
? Ability to work effectively as a team member
? Excellent customer-service skills
? Ability to work autonomously
? Strong organization skills, ability to multitask and work with multiple teams
? Positive attitude, proactive, ability to prioritize
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
