Job ID: BH477930
Category: Staff Accountant, Budget Analyst, Accounts Payable Manager, Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable
Specialty: Accounting & Finance
Client Job Title: Assistant Director
Duration: ASAP start pending clearance. 4 months contract, possible conversion
Location: University guidelines currently 3 day in office/2 day remote; can change depending on School needs – Morningside Heights area
Hours: Monday-Friday 9am-5pm. 35 per week. Non-exempt.
Industry: Higher Education/ University
Company Size: 20,000+
Company Info: For more than 250 years, this university has been a leader in higher education in the nation and around the world. At the core of our wide range of academic inquiry is the commitment to attract and engage the best minds in pursuit of greater human understanding, pioneering new discoveries and service to society.
- Bachelor's degree and/or its equivalent
- 3-5 years related experience
- Experience with spreadsheet packages and database design
- Higher education industry experience
- Reporting to the Senior Associate Dean of Administration and Faculty Affairs, the Assistant Director oversees the administration of the School’s multi-million dollar Travel Program, works with the Director of Human Resources on human resources-related tasks and assists with the preparation of the School’s annual budget.
- The Assistant Director will work closely with faculty, administrators and students to manage their travel needs, including developing and implementing School wide workflow strategies. Responsibilities include managing the School’s travel budget and assisting programs with individual travel budgets; managing payment methods and reconciliation for all travel vendors; researching and resolving all incorrect charges with respect to the School’s travel program; invoice approval; review of University and non-University financial statements for accuracy; collecting travel related information from faculty, students and administrators and reporting it to Central Offices and Senior Management as needed (e.g. Risk Management, Controller’s Office, etc.).
- The Assistant Director will provide financial and administrative support to the Finance Office. Responsibilities include delivering one-on-one training in procurement, travel and budgeting policies and procedures to GSAPP faculty, administrators, and students; managing the School’s purchasing card program including serving as an approver for department purchasing cards (P-cards) and assisting with monthly P-card hard-close procedures; reviewing and processing invoices, expense reports, cash advances, and purchase orders as needed; developing and maintaining relationships with vendors; works with central University and other departments to resolve problems and clarify processes as needed.
- Works with the Director of Human Resources on human resources-related tasks including the processing of support staff payroll and tracking time away from work for Officers and Support Staff.
- Assists with the preparation of the School’s annual budget. Responsibilities include preparing worksheets and gathering key data; assisting with the budget submission and updating entries in the University's budget tool and helping with the reconciliation of that information to the School’s internal budget planning models; reviewing the University's COB (consolidated operating budget) reports; assisting with variance analysis; and processing journal entries for monthly, quarterly, year-end close, and with analysis of financial information and/or the preparation of regular ad hoc financial reports.
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.