Job Openings

Patient/Family Relations Specialist

Job ID: BH476385

Category: Customer Support, Customer Service

Specialty: Administrative

Job Title: Patient/Family Relations Specialist

Must Haves:

  • Bachelor’s Degree
  • 5 years of Customer Service Development, Training, & Implementation
  • Case Management Experience
  • Experience in de-escalation & problem-solving

Preferred:

  • Healthcare Experience
  • Epic Software Experience
  • RL Software Experience

Job Summary:

The mission of the Center for Patients and Families is to serve as a liaison between patients, families and the organization in acknowledging and responding to concerns and requests in a compassionate supportive manner. The Patient/Family Specialist integral to accomplishing this mission and is responsible for the curriculum and training of the Patient and Family Centered Care values throughout the hospital.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Manages a timely investigation and response to all patient concerns/complaints/grievances for clinical service areas including interviewing staff and reviewing medical records. Facilitates effective communication between patients, families, and providers to enhance patient/family-centered care and ensure common goals. Negotiate and mitigate expectations to promote satisfaction, ensure quality and safety and minimize the risk of adversarial outcomes.

2. Provide consultation for professional staff and hospital with regard to disclosure in collaboration with Risk Management.

3. Responds to requests for intervention to assist in managing difficult patient/family situations. Collaborates with clinical service area management and administrative leadership, frontline staff or other hospital services to provide real-time support and/or improvement strategies to reach effective resolution. Accessible by pager during Family Center’s hours of operations.

4. Documents information regarding patient and/or staff concerns and requests in department database and disseminates data to appropriate leadership staff for quality assurance purposes. Generates specific reports to highlight clinical service areas’ opportunities for improvement efforts, including progress, obstacles and trends in compliment/complaint data. Reviews data to identify trends in collaboration with clinical and administrative leadership in order to develop strategies to improve quality and satisfaction and reduce risk and liability. Utilizes data management system to meet regulatory requirements for CMS, DPH and JCAH for complaint management and resolution process.

5. Drafts formal responses on behalf of senior clinical and administrative leadership (including the CEO, COO, CMO and CNO) in writing to patients and families to compassionately relay regret for their perceived poor experience and inform them of how their feedback is being utilized to implement beneficial practice changes. Meet regulatory compliance requirements for CMS 42 CFR 482.13 for investigating and responding to most informal grievances in 7 days.

6. Conducts rounds with patients/families in assigned clinical areas to obtain preemptive feedback regarding the inpatient hospital experience

7. Proactively monitors trends in patient/family concerns/complaints to identify systematic, process, or cultural barriers to the delivery of patient/family-centered care. Seeks opportunities for appropriate patient participation in the development of institutional improvement strategies.

8. Assists with the development and implementation of service improvement initiatives (organizational and area-specific) within clinical service area.

9. Develops appropriate resolutions with Risk Management staff to effectively manage patient incidents and prevent adversarial outcomes.

10. Provides training/education in clinical service areas and throughout the institution on effective tools for establishing interpersonal connections with patients and families. Identifies opportunities for staff education and facilitates competency learning of clinicians, administrative management and staff in customer service improvement. Connects patients and families with appropriate hospital services and resources (i.e., social work, interpreter services, chaplaincy, library services etc.).

11. Educates and markets the Center for Patients and Families services to leadership and frontline staff; including patient consultation and intervention, compliment/complaint facilitation, written responses, amenity services, staff training and patient satisfaction and project improvement support.

12. Provides coverage for other service lines as needed to cover vacations.

13. Maintains department service standards with particular attentions to staff teamwork, communication, cultural respect, and time/priority management.

14. All other duties as assigned

QUALIFICATIONS:

1. Requires ability to advocate for patients and families in a complex clinical environment.

2. Requires excellent interpersonal skills with individuals in crisis.

3. Requires skills in working with teams to achieve goals.

4. Requires excellent negotiation skills in a diverse and multicultural environment.

5. Requires high level of sensitivity to confidential information.

6. Requires excellent verbal, written and presentation skills; ability to effectively communicate within the Patient/Family Relations team and at all levels of the organization (senior management and physician leadership to front-line staff)

7. Requires superior organizational skills, with ability to function independently and effectively in a changing environment, develop timelines and meet deadlines, prioritize multiple projects, and manage time effectively.

8. Requires experience working with data and databases.

9. Physical activity includes frequent walking, periodic assistance with escorting patients in wheelchairs, carrying of patient belongings and training materials

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

1. Bachelor’s degree required

2. 5 years of experience in customer service development, training, and implementation

3. Excellent Communication required

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Boston, Massachusetts