Job Openings

Admin Assistant

Job ID: BH438886

Category: Administrative Assistant

Specialty: Administrative


Administrative Coordinator

Contract Duration: 4-6 months

Job Location: Waltham (Need to work onsite)

Hours: 40

Company Information, Industry, Size: Higher Ed

Interview Process: Virtual

Must Haves:

  • 5+ years of Administrative Experience. 
  • MS Office


  • Higher Ed industry


Job Summary/Description:

·        Provides administrative support for Undergraduate Career Development Team. This includes, but is not limited to, the following: help with scheduling and tracking student appointments; manage all in-coming queries via phone, email and in-person; track employer and alumni engagement as it relates to UCD team; scheduling department staff meetings and taking and sharing notes from meetings; and coordinating campus wide guests. 

·        Additional responsibilities may include helping to create and promote event marketing materials, coordinating student support, data entry, and keeping track of final student placement reports. 

·        Provide room booking and catering orders for UCD events and ER/R; Liaises with The Conference Center to provide room scheduling and media services. 

·        Additional duties include photocopying, preparing brochures, CDI materials, handouts, plus other materials as needed. 

·        Provide software support to staff and students (including Microsoft Office (Outlook, PowerPoint and Excel) Handshake, 

·        Approve Handshake jobs and events and help monitor the recruiting email and phone when needed 

·        Assist with greeting employers and helping to set up interview days for on campus recruiting as needed 

·        Help with ad hoc requests from manager and Director and Executive Director 

·        Be respectful of diversity of the Bentley population and external stakeholders; make effort to work with and understand cultural differences. 

·         Minimum of 5 years’ experience

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Remote Based