Job Openings

Billing Specialist

Job ID: BH435545

Category: Billing

Specialty: Accounting & Finance

Billing Specialist


Summary of Position

The Billing Specialist is responsible for the timely and accurate execution of all tasks associated with clients for construction project billing and other projects as needed. The Billing Specialist also assists as required with general accounting functions to meet set deadlines.


Primary Responsibilities

  • Set up approved projects in the Sage 300/Timberscan systems to include assignment of job numbers, relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders
  • Generate and submit client invoices for project billing in accordance with company client requirements, compiling all required backup documentation, billing out timely to meet required deadlines. Revise invoices as needed with approval from Management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustments
  • Work closely with Operations and Project Managers within the office and out in the field to understand ongoing projects and related financial requirements
  • Use Excel and other tools including Adobe Pro to manipulate and produce client requested backup as needed
  • Enter AP invoices against appropriate purchase orders, working with vendors as needed to follow up on purchase orders and changes, invoices and any billing questions
  • Troubleshoot billing errors within the accounting system as needed to maintain accuracy of invoices
  • Provide a high-level of customer service by responding to clients’ and vendors’ requests/concerns/inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project manager
  • Responsible for AR Collections of respective billings, including following up with clients, researching AP/AR issues as requested, participation in weekly meetings and issue resolution
  • Assist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoices
  • Work with Finance team members to research and resolve AP, AR and cash related transactions
  • Other ad hoc projects, reporting and billing activities as needed including but not limited to process improvement and documentation of internal standard operating procedures, cross training, and audit assistance

Education and Experience

  • Bachelor’s degree preferred and/or equivalent work experience
  • 3 Years High volume A/R and A/P experience with previous experience in construction, job costing or service provider accounting preferred, Sage 300/Timberline/Timberscan experience a plus
  • Demonstrated ability to prioritize work to meet set deadlines
  • Strong organizational and communication skills
  • Ability to seek out information and resolve issues
  • Comfortable working autonomously but within a team
  • Ability to use shared workflow technology (Microsoft Office, SharePoint and iCloud)
  • Intermediate Excel Experience

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Burlington, Massachusetts