Job Openings

Senior Administrative Assistant

Job ID: BH433123

Category: Administrative Assistant

Specialty: Administrative

Senior Administrative Assistant
2 month contract 
 
Location: Durham, NC (Onsite) 

Hours: Mon-Fri 7.5hrs/day; 37.5hrs/wk
Industry: Pharmaceutical
Interview Process: Video Call or In-Person

Must Haves:

  • Associate's degree or equivalent experience
  • 4 years of experience as an administrative assistant
  • 2 years of experience supporting leadership staff
  • Proficient with Microsoft Outlook and Teams

Job Description/Summary:

The Senior Administrative Assistant, provides support to leadership and their team.

Responsibilities:

  • Schedule meetings, handle logistics and provide teleconference support for meetings.
  • Manage complex calendar and scheduling needs for leaders.
  • Schedule travel, including international travel and business itineraries across time zones.
  • Support team communications when needed.
  • Schedule phone and in-person interviews with candidates.
  • Submit expense reports.
  • Support leadership team meetings by attending and meeting minutes.
  • Support site activities as needed such as town halls, celebrations, maintaining office/snack supplies.
  • Special projects as needed.
  • Demonstrate tact and confidentiality handling sensitive, confidential information.
  • Other related duties as assigned.

Skills:

  • 4 years general administrative assistant experience with 2 years supporting leadership staff.
  • Experienced in handling a wide range of leadership support situations and be able to work independently with little or no supervision.
  • Must be extremely well organized, flexible and strive under the challenges and pressure of supporting a growing organization.
  • Ability to balance multiple priorities, while remaining proactive, positive, adaptable and efficient.
  • Strong written and verbal communication skills, strong decision-making ability, eagerness to learn and attention to detail are extremely important in this role.
  • Must be able to maintain confidential and sensitive information. Demonstrated proficiency in MS Outlook, MS Teams
  • MS Office, Global Connect/VMR meeting set up, Skype, webinar, live meeting, Concur, travel arrangement software, purchasing and procurement systems required, and ability to quickly learn and adopt new productivity tools.
  • Excellent communication and the ability to build effective working relationships across business and with senior level executives. Work under minimal supervision and interact with company personnel at all organizational levels.
  • Demonstrated capability to work with discretion and tact in an environment exposed to a high level of sensitive and confidential information.
  • Acts with sense of urgency and understands need for responsiveness on occasion after standard business hours and some weekends, as needed.

Education:

  •  Associates degree or equivalent experience.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Durham, North Carolina