Job Openings

Payroll Specialist

Job ID: BH430543

Category: Payroll Coordinator, Payroll

Specialty: Accounting & Finance

Payroll/Benefit Officer is responsible for oversite and processing payroll, administration of all benefits, reconciliations of all payroll/benefits related accounts, responsible for 403(b) audits, assisting in preparing audit schedules related to payroll and benefits, and backup/support for staff accountants. This position is a dotted line to Director of Human Resources.

Payroll

  • Creates and maintains integrity of employee data master-file recording all hires, terminations, salary changes, status changes, deductions for benefits and other fringes. 

  • Oversite and review of all new hire and data change forms for accuracy. 

  • Calculates misc. adjustments, salary adjustments and new hire and termination payments.

  • Contacts and communicates with employees regarding documentation and appropriate forms and records. 

  • Process multi-state payroll, including maintaining related records, voluntary deduction reports, processing involuntary deductions such as levies and garnishments.

  • Audits accuracy of payroll data between the paper input forms and the payroll vendor. Audits payroll register after receipt from the service. 

  • Researches and resolves questions and issues as needed. 

  • Answers employee questions regarding payroll checks, payroll-related process information, and time off. 

  • Responsible for completion of the annual individual total compensation statements for employees.

  • Generates and audits year-end reports. 

  • Reviews W-2 forms from payroll vendor, distributes to current and former employees, and resends to employees requiring it. 

  • Performs various payroll-related reconciliations and analysis to ensure timely and accurate employee payment. 

  • Maintains files of reports generated by payroll vendor and employee payroll files. 

  • Generates reports off the Payroll/HR database as needed.

  • Maintains high level of customer service by communicating with all levels of employees and working with other departments and managers to meet functional objectives. 

 

Benefits

  • Vigilance and perfect execution in regard to all HR compliance including ERISA, HIPAA, DOL, FMLA, STATE LAWS, FLSA, EEO1, Federal laws and all general laws governing Human Resources. Working in close communication with HR Director.

  • Ensures compliance with payroll/benefits policies and procedures and with regulatory and reporting requirements.

  • Ensures compliance with U.S. Federal, state and local laws.

  • Remain current on new legislation and regulatory ruling impacting payroll and benefits

  • Responsible for benefits orientations for new hires.

  • Processes all benefit enrollments and changes and invoices related to benefits.

  • Responsible for administration and compliance of all benefits.

  • Updates and maintains employee benefit program in the payroll/HR system and benefit plan deduction calculation. 

  • Tracks and administrates leave time for all employees out on FMLA.

  • Answers employee inquiries about benefits.

  • Responsible for the semi-monthly pension calculation and transmission.

  • Responsible for 403B audit.

  • Partner with HR in aligning and implementing a more sophisticated payroll and benefits system.

  • Encourage and implement continuous improvement measures within Payroll.

 

Time Tracking

  • Responsible for creating and maintaining individual time tracking sheets.

  • Responsible for collection of all-time tracking sheets.

  • Create and maintain reports for time tracking by project, hours worked and time out of the office.

 

Finance Tasks

  • Recording bank transactions for all benefits.

  • Processing checks related to payroll and benefits.

  • Preparing and recording payroll journal entries.

  • Responsible for reconciliation of all payroll and benefits accounts.

  • Assist in preparing audit schedules related to payroll and benefits.

  • Emergency backup and support for Staff accountants (AP and Concur).

 

Other Responsibilities

  • Maintains high level of customer service by communicating with all levels of employees and working with other departments and managers to meet functional objectives. 

  • Constant knowledge gathering for compliance updates and laws.

 

BASIC KNOWLEDGE, SKILLS AND EXPERIENCE 

Bachelor’s in Business Accounting or equivalent required. The position requires supreme accuracy and confidentiality in this position. Five to Seven years of accounting experience including Benefits and Payroll. Good organizational skills, spreadsheet software and word processing are required. Must have superior communication skills; both written and oral. Experience with PayCom, Payroll and Reporting is required. Detail oriented, ability to multi-task, prioritization skills, and manage multiple deadlines. Demonstrates effective communication skills. Ability to work well on a team, critical thinking skills, creativity, and desire to learn and grow with a commitment to process improvements and excellence. Flexibility in specific job duties and responsibilities, willingness to tackle additional tasks as necessary. Adaptable to current operating systems in place required. Knowledgeable of general accepted accounting principles (GAAP) is required for cross functional teamwork.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Cambridge, Massachusetts