Job Openings

AP Specialist

Job ID: BH429126

Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable

Specialty: Accounting & Finance

Position Overview:
To support North America Accounts Payable team, primarily focused on preparing and processing invoices, troubleshooting and invoice resolution in a fast-paced high-volume environment.

Primary accountabilities and areas of involvements:

  • Preparing invoices for processing:
  • Sort incoming invoices – Electronic and physical invoice submissions from vendors
  • Scanning and indexing invoices
  • Review invoices for invoice requirements and invoice rejection as needed
  • Review and action invoices accurately and timely
  • Prioritize urgent invoices appropriately
  • Invoice processing, invoice resolution & researching / troubleshooting:
  • Review invoices for appropriate documentation and approval prior to payment processing
  • Process AP invoices against applicable Purchase Order using three-way match.
  • Review and prioritize invoices according to cash discount potential and payment terms
  • Understand and apply internal control requirements related to AP tasks performed
  • Sort and distribute incoming mail, external and internal to the appropriate staff for review and approvals
  • Respond to internal & external inquiries
  • Perform ad-hoc duties as requested by AP team lead and/or AP Manager

The successful candidate should possess the following skills:

  • Strong attention to detail and accuracy.
  • Strong problem-solving skills, basic accounting principles knowledge and research and resolution skills
  • High degree of initiative, self-starter, demonstrating the ability to function independently and resolve issues in a timely manner
  • Sense of urgency and ability to meet tight deadlines utilizing sound decision making and prioritization skills in an environment of competing demands
  • Proficient in 10 key, ability to type 30 wpm
  • Ability to function independently and resolve issues
  • Good decision making and prioritization skills
  • Strong proficiency in Microsoft Outlook & Microsoft Excel
  • Ability to learn and use multiple systems and business processes as well as ability to train others
  • Strong professional communication skills both written and verbal
  • Ability to apply confidentiality protocols to handling related to sensitive financial information

Experience

  • Minimum of 2 years of Accounts Payable experience 
  • College degree or equivalent work experience is required
  • Thorough knowledge of applicable Accounts Payable/General Ledger system and procedures, financial chart of accounts and corporate procedures
  • Knowledge of internal control best practices

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Racine, Wisconsin