Job Openings

Administrative Assistant II

Job ID: BH416796

Category: Administrative Assistant

Specialty: Administrative

Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.

What You Will Do:
Create new job postings on company Careers/BrassRing, this includes formatting job descriptions within a tight turnaround window, Submits necessary change requests within our HR Information System (PeopleSoft),Track and report on key recruiting and employment metrics on a weekly, monthly, quarterly and/or yearly basis
Compile demographic reports for Recruiters and HR Consultants as requested
Ensure process documents, onboarding packets, offer letter templates, and other communications are up to date
Investigate solutions to help automate Excel reporting functionality
Work alongside the Talent Acquisition team to identify strong candidate leads and what practices/tools we use to share/store these candidate leads (i.e. Teams, SharePoint)
Source within company Careers/BrassRing for candidate leads for either hard to fill positions or candidate pipelining purposes
Work closely with the Talent Acquisition team to research recruiting and outreach forums such as job boards, specialized associations, publications, career expos, etc.
Assist with Talent Acquisition and other HR projects as necessary
Prepare agendas and minutes for meetings as requested
Responsible for other duties as assigned
Basic Qualifications :
High School diploma, GED, or equivalent is required.
A minimum of 3 years of administrative, coordination, and/or other related support experience is required. Education beyond High School may be considered towards experience.
Must be proficient with Microsoft Word, Excel, and Outlook.
Must be able to read, write, and communicate in a professional manner
Experience providing top-notch customer service in a high-volume fast-paced environment is key.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Boston, Massachusetts