Job Openings

Temporary Admin Assistant

Job ID: BH412566

Category: Administrative Assistant

Temporary Admin Assistant
12 month Contract – potential to convert FTE

Job Location: Boston, MA – 100% remote until Jan 2022

Must Haves

  • Bachelor’s Degree
  • 2 years of admin/reception experience
  • MS Office – Outlook

Preferred

  • Experience in pharmaceutical/bio-tech setting
  • Bachelor's degree

Job Summary:The Temporary Administrative Assistant plays an important role in ensuring the effective and efficient maintenance of departmental processes, procedures and programs inclusive of travel arrangements, calendar management, scheduling, vendor meetings and expenses. This individual would need to be able to greet, receive and interact with external customers and partners. It is imperative this person can handle details of a confidential and critical nature. In order to be successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures. Finally, there will be a need to be flexible and perform other duties as assigned.

Key Responsibilities:

  • Provide logistical planning and administrative support for the DTE Leadership Team including calendar management
  • Agenda and logistics management (room, catering, A/V, Zoom) for DTE meetings and team outings, including:
    • DTE Leadership Team Meetings, Town Halls, Staff Meetings, Team Offsites, etc.
  • Schedule and coordinate larger cross-functional meetings as requested by DTE extended leadership team members
  • Work across departments and with other administrative associates to facilitate interview schedules, meeting logistics, etc.
  • Coordinate interactions with strategic vendors – onsite visits, conference calls, offsite meetings and book travel arrangements
  • Submit T&E reports in Concur
  • Manage leadership team and staff meeting agendas in Microsoft Teams/ Sharepoint
  • Assist in onboarding new DTE employees – add to email distribution lists, add to recurring DTE /team meetings, etc.
  • Identify and implement opportunities to improve GIS processes and procedures

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Remote Based