Job ID: BH411866
Category: Contracts Administrator
The Contracts Manager will play a key role in drafting, reviewing and negotiating contracts with customers and business partners in the Americas region, with a focus on maximizing financial and operational performance and minimizing risk.
• Draft, review, and negotiate contracts and provide general legal and commercial advice to our businesses that sell products and services through our Concord office and to our manufacturing businesses in California, including but not limited to the following responsibilities:
• Draft, review and negotiate contracts and associated documents (e.g. amendment/modification agreements) for the sale of goods and services (using either OI’s standard terms or those received from customers), coordinating internally with key stakeholders such as the Sales,
• Service, Operations, Group Legal and/or Finance functions. Communicate externally with customers, resolve issues, and see negotiations through to execution of contracts and order placement by the customer.
• Assist the Sales and Service functions with preparation and submission of Bids/Proposals for Government contracts, ensuring compliant responses to RFPs and vendor registrations, within the specified deadlines. Monitor and coordinate Bids/Proposals activity and follow up with customers.
• Draft, review and negotiate Government contracts and related documents, including review of terms and conditions and any FAR/DFAR clauses. Work closely with the order administration and Sales and Service support functions to conclude contracts and related documents for orders for goods and services with Government customers in a timely fashion.
• Assist with establishing policies and procedures for doing business with Federal, State and Local Government, including establishing and maintaining GSA Schedules. Submit TINA (Truth in Negotiations Act) Certifications, where applicable, and assist with submission of pricing documentation.
• Work with the Finance Team to ensure adherence with broader finance risk such as revenue recognition, pricing, discounting, and commission policies.
• Problem-solve contract related issues and provide guidance to businesses.
• Assist the Group Legal team with establishing and maintaining master agreements with key account customers.
• Complete risk assessments on contracts for the sale of goods and services in accordance with
• Our policies and procedures, communicate with internal stakeholders, in particular the management teams at the headquarters of the business units, and ensure that all required approvals are obtained prior to submission of proposals or execution of contract documents.
• Assist with drafting, reviewing and negotiating general non-sales contracts such as: NDAs; material transfer agreements; agency and distributor agreements (and due diligence processes); purchase agreements.
• Assist the Group Legal team with the preparation of standard terms and conditions and be responsible for embedding and maintaining them within any local systems. Ensure standard terms and conditions for sale and purchase are incorporated into contracts and sales/purchase paperwork with customers and suppliers as often as possible.
• Develop and implement procedures for contract management and administration, in compliance with our policy.
• Monitor compliance by company employees with established policies and procedures.
• Maintain document management systems and other databases to assist in document and data availability and collection for reporting.
• Take personal responsibility for your health and safety and for that of others who may be affected by your actions and behaviour.
• Comply with our arrangements for health, safety, and environmental protection.
• Responsible for Export compliance and contract review for business units in the US.
• Bachelor’s Degree (a background in Law a significant advantage)
• Paralegal, Certified Contract Management (CCM) (or other contract management certification), or J.D. desired
• 5+ years’ experience drafting and evaluating contractual documents, preferably in a commercial sales business
• Deep understanding of contracts, contract governance, contractual language, and the contract lifecycle required
• Experience of government contracts, including FAR and DFAR clauses and GSA Schedules
• Ability to research and understand legal and financial implications
Professional Skills/ Abilities:
• MS Office experience (Word, PowerPoint, Excel, Access)
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.