Job Openings

Administrative Specialist

Job ID: BH410536

Category: Administrative Assistant

Specialty: Administrative

Client Job Title: Administrative Specialist 

Contract

 
Job Summary:
The Administrative Specialist serves as the first point of contact, both in person and for incoming calls to the department. This person provides key administrative support, playing an important role in the overall success of the department.

 

Client JD:

  • Responsibilities include answering telephone calls and assigning callers, and in specialty areas,
  • Coordinating or scheduling appointments.
  • Monitors and/or orders office supplies as needed as well as keeping supplies organized.
  • Scheduling equipment repair and service.
  • May distribute mail and process incoming/outgoing mail. Schedules room reservations for meetings and maintains room calendars as requested.
  • Assists in the development of policies and procedures and departmental forms.
  • Maintains confidentiality.
  • Maintains up to date unit specific data, logs, and runs reports for management.
  • Supports ongoing Programs or special Projects as needed.
  • Additionally, the Administrative Specialist prepares agendas, records and transcribes meeting minutes. Compiles data, reviews data for discrepancies and trends, suggests solutions, prepares reports and organizes projects.
  • Processes billings and PO’s.
  • Able to multitask and balance workload between complex projects and clerical dues. Performs other dues as assigned

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Newport Beach, California