Job Openings

Executive Assistant

Job ID: BH410290

Category: Executive Assistant

Specialty: Administrative

Client Job Title: Executive Assistant

Permanent

Job Summary/Description:

The executive assistant is responsible to provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. Keeps the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items. Performs routine clerical duties to support the achievement of the site’s business goals and objectives.

Duties/Responsibilities:

  • Monitors and maintains current inventory levels; processes purchasing orders as required; tracks orders and investigates problems.
  • Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer-generated reports.
  • Receives, unpacks, and delivers goods; re-stocks items as necessary.
  • Processes payment application for invoices for payment.
  • Processes and documents returns as required following established procedures.
  • Performs routine clerical duties, including data entry, answering telephones, and assisting the Plant Manager with administrative paperwork.
  • Researching and comparing different vendors/suppliers to get the best quote on items.
  • Complying with and having thorough knowledge of all American Jerky Company, LLC product quality standards, policies and procedures.
  • Contributing and encouraging contribution to the American Jerky Company, LLC team effort.
  • Flexibility in work tasks in an effort to assist American Jerky in areas needed.
  • Maintaining and organizing records of purchased items.
  • Recognizes discrepancies in purchases and notifies supervisor of irregularities.
  • Receiving, unpacking, and delivering items to shelves or requesting departments.
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Other duties as assigned.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Ontario, California