Job Openings

AP Coordinator

Job ID: BH408703

Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable

Specialty: Accounting & Finance

The AP Clerk is responsible for processing all incoming invoices. They will open the mail and view the AP mailbox daily. They will process PO and non PO invoices in Great Plains. They will be responsible for retrieving Fed Ex invoices online, downloading and breaking out the General Ledger detail. They will review statements and request invoices from vendors as necessary. They will work closely with the receivers and Accounts Payable Administrator to ensure invoices are being processed timely. 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES 

  • Receive, review and enter invoices accurately and in a timely manner 

  • Work with receiver to make sure invoices and packing lists are getting matched timely  

  • Open mail and review the AP mailbox for invoices daily 

  • Support AP Administrator in AP duties 

  • Review statements regularly and follow up with vendors when invoices are needed

  • Retrieve and download Fed Ex invoices. Break out the detail

  • Work with cross functional teams to insure assigned tasks are complete 

  • Escalate issues to manager as needed

  • Provide support to other departmental projects as needed

  • All other tasks assigned by supervisor or manager 

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, be flexible in terms of work hours, and have strong knowledge and experience in Accounts Payable and General Ledger accounting. Individuals must have the ability to work independently in a remote work setting. The requirements listed below are representative of the knowledge, skills and/or abilities required.  

 

Experience and Knowledge

A four year degree in business/accounting is preferred. 1 to 2 years experience in accounts payable. 

  • Ability to prioritize and multi-task for maximum efficiency without sacrificing accuracy 

  • Ability to adhere to deadlines

  • Professional and pleasant phone manner to service incoming and outgoing calls 

  • Proficiency in use of computers and software

  • Excellent organizational and time management skills 

  • Detail-oriented work ethic

  • Must be able to follow oral and written instructions

  • Good understanding of and adherence to company policies and procedures

  • Must maintain regular and prompt attendance 

  • Attitude that supports the Company’s goals and values

  • Ability to work remotely and self monitor work and deadlines

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Braintree, Massachusetts