Job Openings

Administrative Assistant II

Job ID: BH408275

Category: Administrative Assistant

Administrative Assistant
5 months

JOB SUMMARY:

The Administrative Assistant provides engineering departmental administrative support by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

These duties are not meant to be all-inclusive and other duties may be assigned.

  • Manage and coordinate the schedules and appointments of the department.
  • Coordinate travel domestically and internationally, which includes assisting with passports and visas.
  • Handle communications, take calls and messages, arrange conference calls.
  • Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.
  • Assist with preparing presentations, which may include research and compiling data.
  • Compile and prepare reports as required, ensuring due dates are met.
  • Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.

MINIMUM QUALIFICATIONS:

  • High School Diploma or GED.
  • Three (3) or more years administrative support experience.

PREFERRED QUALIFICATIONS:

  • Proficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.
  • Ability to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.
  • Excellent interpersonal communication (verbal and written) and collaboration skills.
  • Ability to interface with personnel at all levels directly or virtually.
  • Ability to manage confidential data.

WORKING CONDITIONS:

  • Physical Demands: Frequent Sitting, Hearing, Talking, Visual, Typing; Seldom Standing, Walking/Running, Reaching, Climbing, Driving, Bending/Kneeling, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Oshkosh, Wisconsin