Job ID: BH408231
Category: Grants Manager
Specialty: Accounting & Finance
3 months (will likely extend/convert)
Under the direction of the Director of Sponsored Projects, the incumbent initiates and manages pre- and post-award activities
for research and service projects at the University School of Social Work. The Grants Manager will work closely with
PIs to ensure compliance with sponsor and institutional regulations and policies.
Characteristic Duties and Responsibilities:
The Offices of Sponsored Projects supports research and other sponsored projects, and facilitates critical connections among people, resources, and opportunities to move toward an anti-racist research environment. Under the direction of the Director of Sponsored Projects, the Grants Manager is responsible for a broad range of pre- and post-award activities. This includes projects with all types of funding – government, foundation, contracts, gifts, institutional, and others.
- Manage the pre-award activities of sponsored projects. (32.5%)
- Work closely with the PIs, applicable research and administrative staff, and SPA in the development, review, analysis, and submission of grant proposals and budgets (including renewals, subcontracts and other types of proposals).
- Review all new awards and communicate essential terms of the award to PIs and faculty. Assure that proposed budget is revised if necessary based on NGA. Provide project set-up documents to SPA in order to establish project account for spending.
- Actively pursue knowledge about grant funding policies, regulations, and procedures; University policies and procedures; risk and compliance issues by participating in relevant training opportunities.
- Document proposals submitted and ongoing status.
- Manage the post-award activities of sponsored projects. (42.5%)
- Work closely with the PIs, applicable research and administrative staff on overall financial management of projects, including coordinating quarterly expense review and certification process. Ensure accuracy and validity of charges to project accounts including reconciling internal spreadsheets with various central university financial reports.
- Investigate and resolve discrepancies with school and university offices.
- Meet regularly with each research group/project to review grant status and future projections and plans. Advise
- PIs regarding budgetary issues and trends affecting project accounts. Work with PIs to forecast future spending to prevent overdrafts or large unspent balances. Prepare supporting financial summaries and other information needed for the quarterly meetings with each research project.
- Review expenses submitted for payment and ensure fund authorizations are consistent with approved budgets and with sponsor and University policies and regulations. Anticipate the impact of expenses on overall project budget and notify the Director of any concerns.
- Review and process salary charges under the advisement of PIsto ensure they are consistent with available funding, actual and/or anticipated effort, and award requirements. Work closely with the School’s Human Resources staff to confirm funding for grant-funded positions including during the annual reappointment process. Enter salary distributions and cost transfers into financial system to allocate payroll to relevant sponsored projects in a timely fashion.
- Review and process faculty buyout allocations and summer salary payments.
- Assist with the development and ongoing review of fiscal year budgets for all projects.
- Facilitate access to resources and information. (10%)
- Keep abreast of trends and developments regarding policies and procedures from sponsors and institution, including those related to international activity. Maintain knowledge of sponsoring agency and University policies regarding the receipt and administration of sponsored projects. Interface regularly with central research administration offices.
- Provide overall guidance to PIs and research staff regarding research projects. Support educational efforts regarding new developments in policies and procedures. Foster a community of collaboration and information sharing with research administrators within the School. Serve as a resource referral to/from sponsors and the University.
- Create and maintain comprehensive, accurate and up-to-date files, records and systems of information related to proposals, awards and other projects.
- Assist with annual effort reporting & certification process by working closely with faculty and research scientists to review their effort cards; ensure compliance with conflict of interest requirements and and other compliance reporting mechanisms. (5%)
- Participate in strategic planning, DEI and other school and office initiatives. (5%)
- Perform other related duties as assigned. (5%)
The Grants Manager receives direct supervision from the Director of Sponsored Projects. S/he must be a self-motivated leader capable of exercising sound judgment, prioritizing workload, and making informed, independent decisions.
Responsibility for Budget/Assets:
Prepare financial summaries, projections of annual ICR and direct grant expenditures, and fiscal year budgets for projects. Track productivity of individual principal investigators and research groups and centers. Monitor research incentive program funds. The Grants Manager will ensure that fund authorizations are consistent with sponsor and University policies and regulations
Must have 3-5 years of professional work experience.
Must be highly organized, detail-oriented, and able to acquire and apply knowledge quickly.
Strong analytical and quantitative skills, and demonstrated experience in exercising independent judgment and decision-making are essential.
Must be skilled at building and maintaining relationships; ability to exercise tact, discretion and judgment in sensitive and confidential matters is required.
Candidate must be a skilled problem solver who can prioritize and successfully meet competing deadlines and work well under pressure.
Excellent writing and communication skills are required, as well as strong working knowledge of Excel.
Understanding of grants management administration and an in-depth knowledge of grants management accounting is preferred.
The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.