Job Openings

Executive Assistant

Job ID: BH407311

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Executive Assistant
  • Provides executive administrative support for Commercial leaders including assistance with department goals, meetings, calendar, travel, expense reports, etc.
  • Develops & manages various team collaboration sites and document repositories
  • Acts as a key contact both internally and externally
  • Manages group/company access to subscriptions & licenses to various information repositories, periodicals, databases, and software
  • Manages and prioritizes internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepare formal agendas and other communication/meeting materials for internal and external use.
  • Arrange and provide support for meetings including team meetings and trainings, as well as team building events; requires strong organizational and planning skills, including interface with catering, audio visual setup, etc.
  • Depending on prioritization and bandwidth may provide additional support as needed for the greater department, including travel coordination, cross-functional team calendaring, preparing slide decks for presentations, onboarding of new team members, business supplies & materials, etc.
  • Participates as integral member of company-wide Executive Admin (EA) team: participates in EA team meetings, initiatives and coverage
  • Appropriately manage information of a highly confidential and critical nature
  • Serves as a subject matter expert for P2P (Procure to Pay) and liaises with FP&A team
  • Provide back-up support to other assistants as needed
  • Perform other duties as assigned 
  • Outstanding verbal and written communication skills required with keen attention to accuracy, details, formatting and grammar.
  • Expert knowledge of MS Office applications including MS PowerPoint, Excel, Word and Outlook required. 
  • Prior work experience in a global life sciences company is desirable.
  • Additional skills needed for this role include:
    • High integrity and demonstrated ability to treat confidential information with great discretion
    • Strong organizational and prioritization skills
    • A proven, collaborative team player and pro-active self-starter with strong follow-through
    • Able to be forward looking and remain solution-oriented across a variety of situations. 
    • Able to operate under tight deadlines with changing priorities
  • Proven team player.
  • Exercise good judgment and is solution-oriented across a variety of situations in a growing, fast-paced organization.

-Associates degree with a minimum of 5 years related experience required

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Cambridge, Massachusetts