Job Openings

Temporary Administrative Assistant

Job ID: BH406468

Category: Administrative Assistant

Specialty: Administrative

Administrative Assistant
6 months temp (potential to extend/convert)

Job Location: Providence, RI

Responsibilities

  • Provide proactive administrative support to the Office Coordinator and provide general office support
  • Provide proactive administrative support for selected members of Senior Management including calendar management, meeting management, expense reporting, travel support
  • Greet visitors, ensure smooth day-to-day office operations and proactively anticipate needs/problem solve 
  • Assist with office management, including maintaining support equipment (printer, conference room technology, etc.)
  • Order and maintain inventory of office supplies
  • Maintain organization and general appearance of facility, kitchen areas and order/manage coffee/snacks
  • Liaise with vendors as needed 
  • Assist with group event planning and onsite event management
  • Assist with special projects as needed

Education/Experience

  • 1-3 years of administrative & receptionist experience, preferably in biotech or pharmaceutical setting
  • Associates Degree Required
  • Bachelor’s Degree Preferred

Skills

  • Proficiency in Microsoft Office Suite including mastery of Microsoft Outlook
  • Excellent organization skills and attention to detail
  • Excellent time management skills, with the ability to effectively manage and prioritize multiple work streams at once 
  • Ability to work in a fast-paced environment and under pressure as necessary
  • Excellent oral and written communication skills
  • Resourceful problem solving
  • Flexible team player; excited to collaborate and support the team
  • Proactive and self-motivated with a positive outlook
  • Background in small biotech or pharma support

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Providence, Rhode Island