Job Openings

Recruiting Coordinator: Temporary Executive Search Coordinator

Job ID: BH406084

Category: Talent Manager, Recruiting Coordinator

Temporary Executive Search Coordinator
6 Month Contract – potential to extend

Job Location: Boston, MA – Remote through 2021m hybrid model in 2021

Industry: Biotechnology
Co Size: 3,400

Must Haves

  • Bachelor’s Degree
  • Minimum 1-3 years of coordinator, recruiter or administrative experience within HR or staffing organization
  • Prior experience as a Recruiting Coordinator


  • Experience in pharmaceutical/bio-tech setting

Job Summary

The Search Coordinator will provide administrative support for the Executive Search Talent Acquisition Team while managing several aspects of the recruitment process including the front and back end to ensure a seamless process and experience for the recruiters, hiring managers and candidates. A more detailed list of responsibilities can be seen below:

  • Administrative support for the Executive Search Talent Acquisition Team:
    • Manage Executive Talent Acquisition calendars including; scheduling search updates, phone interviews, managing the interview process through the creation and modification of schedules, coordination of events (travel, catering, etc.) and through direct contact with candidates and the internal teams at Vertex
    • Process all PO’s, invoices, candidate reimbursements, and new hire sign on bonus payments
    • Provide weekly updates to the Executive Search Update report.
  • Candidate experience and requisition support:
    • Greet candidates and escort them through their interview day at the company to ensure a seamless candidate experience
    • Owning the candidate experience and providing white-glove service for all VP+ candidates from scheduling to closing
    • Proactive updates to the lead recruiter on all searches regarding candidate scheduling
    • Managing retained search agency relationships including scheduling candidates and updating agency reports internally and to calendar invites
    • Managing the kick-off and administrative support for the Leadership Assessment including managing the timing of report and scheduling of the readout
    • Building relationships with other Executive Assistants to ensure streamlined, organized and priority interview scheduling
  • Contribute to ad-hoc HR projects, including process improvement and documentation
  • 30-50% of time dedicated as administrative support to VP, Talent Acquisition and Employee Experience

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Remote Based