Job Openings

Temporary Senior Admin Assistant

Job ID: BH405829

Category: Administrative Assistant

Temporary Senior Admin Assistant
6 Month Contract – potential to convert FTE

Job Location: Boston, MA – 100% remote until Jan 2022

Industry: Biotechnology
Co Size: 3,400

Must Haves

  • Bachelor’s Degree
  • 2 years of admin/reception experience
  • MS Office – Outlook

Preferred

  • Experience in pharmaceutical/bio-tech setting
  • Bachelor's degree

Job Summary

The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.

  • Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites for VP & Marketing Executive Director. Meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
  • Serves as a departmental resource for internal technologies (i.e; Outlook, Teams, iProcurement, Concur, vNet, vLearn, etc.)
  • Coordinates activities between departments and/or outside parties
  • Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails, routing complex or unusual problems to more senior personnel
  • Coordinates and helps prepare meeting materials, including agenda preparation/distribution, collecting/printing meeting pre-reads, assembling / editing PowerPoint presentations, collation of meeting minutes for bi-weekly leadership team meetings, and monthly full-team meetings.
  • Processes group purchase orders, invoices, and contracts
  • Assists with visitor registration, including pre-registering and escorting visitors
  • Assists with the onboarding of new personnel
  • Travel Coordination: flights/hotels, expense reports, coordination of team lunches/dinners and offsite meetings for leadership team

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Remote Based