Job Openings

Grants Specialist

Job ID: BH404210

Category: Grants Manager, Grant Accountant

Specialty: Other

The Grants Management Officer II is responsible for providing expertise in the area of pre-award and post-award non-financial grants management. He/she will work with the Assistant Director of Grants and Contracts in the management and oversight of assigned portfolio of the externally funded research program. He/she will do this by the review and interpretation of federal and state regulations and institute policies as it relates to grants management. As the Institute Grants Management Officer II this position must protect the Institute from non-compliance with sponsor policies and Institute policies and therefore must be proactive in dealing with all aspects of grants management.



  • Work with research departments of assigned portfolio in the development and submission of compliant grant and contract applications.
  • Independently review administrative sections of grant and contract applications for completeness, accuracy and compliance with organization and sponsor policies and procedures.  
  • Independently review grant application budgets and other documents for accuracy and applicability of institute’s fringe and indirect cost recovery. Possess basic knowledge of indirect costs calculations.
  • Serve as liaison with external sponsors on grant-related administrative issues throughout the proposal submission and award acceptance process.
  • Manage requests for post-submission documents, ensure completeness and accuracy with sponsor’s request before advancing to Authorized Organization Representative (AOR) for submission to sponsor.
  • Independently review and submit accurate and compliant JIT documents.  Manage timely follow-up communications with the sponsor.
  • Maintain InfoEd data integrity of applications and internal and external communications.
  • Must stay current with policy and process changes that impact pre-award administration. Provide accurate and timely guidance to portfolio departments as needed.

Post-Award (Non-Financial) 

  • Independently review terms and conditions of awards for acceptability and compliance with institute’s policies and guidelines; negotiates terms with sponsors as needed.  Alerts supervisor when negotiations are significantly delayed or stalled. 
  • Prepare and negotiate subcontract agreements with minimal guidance for awards that contain projects outside of our organization assuring that agreements include all necessary provisions to allow for compliance with our and sponsor policies and procedures.
  • Initiate account set-up following G&C business practice for timely and document management. 
  • Work with department and division administrators, investigators and Research Finance in the resolution of budgetary problems, making sure that resolutions assure continued compliance with sponsor and our guidelines for award set-up and reporting. 
  • Manage the review and timely submission of annual and final progress reports to sponsors. 
  • Manage the review and timely submission of PI requests to sponsor, such as no-cost extension and prior approval requests.
  • Manage requests for modification to awards to ensure continuity of research funding.
  • Must stay current with federal, non-federal regulations, policies and processes. Provide accurate and timely guidance to portfolio departments as needed.
  • Work on other projects and duties as assigned.


  • BS/BA degree required.
  • 2-5 years of research administration experience. 
  • Working knowledge of NIH, DOD, NSF in an academic medical center or equivalent setting preferred.
  • Knowledge of databases related to research, electronic research administration procedures.
  • Excellent written and verbal communication skills with the ability to write and edit complex material; strong relational and interpersonal skills; flexibility and professionalism in coping with a deadline-driven working environment.
  • Critical thinking and problem solving proficiency; resourcefulness and technological savvy; strong organizational skills, timeliness, and diligence in maintaining high levels of customer service.
  • Comprehensive understanding of proposal development, research administration, and IRB, including knowledge of OMB Uniform Guidance.
  • Must be effective and analytical with the ability to prioritize and work under pressure in a deadline oriented environment.
  • Ability to work independently with minimal supervision.
  • Experience working with InfoEd or similar databases is essential.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Remote Based