Job Openings

Administrative Assistant

Job ID: BH403306

Category: Administrative Assistant

Specialty: Administrative

 

***********************Send below to the candidates************************

 

Client Job Title: Administrative Assistant

 

Duration: Contract to Hire based on performance

 

Job Location: Remote for Now (re-evaluate the situation every 4 weeks – targeting most people back in office Jan 1st

Address: 8615 Westwood Center Dr, Vienna, VA 22182 (ESRI – DC Office) – free parking with badge included when return to office

Hours: 8-5 (1 hour lunchbreak) – need flexibility to start earlier on the occasional basis but not often

Company Information: Software company that provides a powerful mapping and special analytics product – industry leading software.

 

Team Size: 9 other Admin Assistants (they will be #10); reporting to Senior Admin. In CA)

 

Interview Process: 3 rounds plus assessment

  1. Zoom meeting with Recruiter Sandra – (must be on video), then will take an Assessment which can take up to 1hr and a half-2 hours max + typing test (need 75% on it and 45wpm on typing)
  2. Team Interview – meet with 4-5 individuals from Admin team
  3. Video interview with Manager

 

Must Haves:

  • 2+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
  • Calendar scheduling/travel & expense reports
  • Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
  • Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
  • Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
  • Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
  • Proficiency with the Microsoft Office Suite, comfort with a variety of online systems, and a minimum typing speed of 45 wpm
  • High school diploma

 

 

Preferred:

  • Bachelor’s in business or related field
  • Knowledge of SAP and Salesforce
  • Accounting/office management exp
  • Tech savvy – Acrobat

 

 

Job Summary/Description:

 

Overview

Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and address general concerns to help our teams run effectively. We invite you to use your organizational skills and attention to detail to provide outstanding administrative support to our Professional Services team.

Responsibilities

  • Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.
  • Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed.
  • Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
  • Do you like to stay in touch? Good! We need you to coordinate workflow processes with various divisions to ensure appropriate handling of team requests.
  • Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
  • Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
  • Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

Requirements

  • 3+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
  • Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
  • Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
  • Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
  • Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
  • Proficiency with the Microsoft Office Suite, comfort with a variety of online systems, and a minimum typing speed of 45 wpm
  • High school diploma

Recommended Qualifications

  • Bachelor’s in business or related field
  • Knowledge of SAP and Salesforce
Requirements:

Must Haves:

  • 2+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
  • Calendar scheduling/travel & expense reports
  • Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
  • Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
  • Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
  • Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
  • Proficiency with the Microsoft Office Suite, comfort with a variety of online systems, and a minimum typing speed of 45 wpm
  • High school diploma

 

 

Preferred:

  • Bachelor’s in business or related field
  • Knowledge of SAP and Salesforce
  • Accounting/office management exp
  • Tech savvy – Acrobat

 

 

Job Summary/Description:

 

Overview

Together, our administrative assistants work hard to gather and communicate relevant information, coordinate requests and approvals, and address general concerns to help our teams run effectively. We invite you to use your organizational skills and attention to detail to provide outstanding administrative support to our Professional Services team.

Responsibilities

  • Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.
  • Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed.
  • Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
  • Do you like to stay in touch? Good! We need you to coordinate workflow processes with various divisions to ensure appropriate handling of team requests.
  • Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
  • Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
  • Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

Requirements

  • 3+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
  • Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
  • Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
  • Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
  • Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
  • Proficiency with the Microsoft Office Suite, comfort with a variety of online systems, and a minimum typing speed of 45 wpm
  • High school diploma

Recommended Qualifications

  • Bachelor’s in business or related field
  • Knowledge of SAP and Salesforce

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Remote Based