Job Openings

AP Specialist

Job ID: BH402876

Category: Accounts Payable Coordinator, Accounts Payable

Specialty: Accounting & Finance

The Accounts Payable Specialist will be responsible for full-cycle accounts payable transactions. This includes and is not limited to the timely and accurate posting of invoices into the accounting system, clearly understanding month end AP close cutoff, processing of vendor payments, vendor inquiries, and maintaining vendor relations. This role will also manage proper vendor setup and PO maintenance in the accounting system. 

The ability to multitask, take initiative, pay meticulous attention to details and work with others is essential to this hand-on position. The successful candidate will be someone who proves to be a strong performer who can multi-task and meet crucial deadlines. This role will also be required to assist the local/global finance team members with ad hoc tasks.

Key Responsibilities


  • Manage accounts payable inbox to keep current, process invoices in a fast-paced atmosphere

  • Verify the accuracy of invoices and purchase orders, match invoices to approved POs

  • Review invoices for correct coding and obtain approvals for invoice payments

  • Process weekly payments and post payments in AP

  • Ensure local sales tax is accurately charged on invoices, keep a log of invoices which require sales tax self-assessment

  • Work with General Ledger Accountant to ensure correct AP posting and month-end AP close cutoff

  • Reconcile vendor statements on a regular basis

  • Collect correct vendor information to ensure proper vendor setup and documentation for compliance and tax filing, e.g. 1099, sales tax self-assessment, and health care providers transparency reporting 

  • Assist with automation, system implementations or upgrades in AP area as needed

  • Process T&E expense reports and payments in Concur, record correctly in accounting system

  • Manage and maintain POs in accounting system, monitor approvals, match invoices, close completed POs  

  • Interact with vendors and internal business partners to address questions on AP invoices, Concur expense reports, and PO and payment status

  • Ad hoc projects as needed

Qualifications and Experience

  • 4+ years of full-cycle accounts payable processing experience

  • Biopharma or healthcare industry experience a plus

  • Strong understanding of accounting concepts required

  • Knowledge of Excel and Word is essential

  • Experience with Oracle Fusion or Oracle preferred

  • Proven attention to detail, strong organizational skills, an ability to provide professional customer service to internal and external customers.

  • Ability to interact with co-workers and various levels of management as needed

  • Enjoy working in a fast-paced environment and ability to meet deadlines

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Boston, Massachusetts