Job Openings

Senior Admin Assistant

Job ID: BH402831

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Senior Admin/Executive Assistant

Contract Duration: 4-6 months.  Possible perm 

Job Location: Boston (Fully remote until the end of the year and then will be hybrid)

Hours: 40

Company Information, Industry, Size: Large Pharma 

Team Size: 10

 

Interview Process: Virtual

 

Must Haves:

  • 2+ years of Senior Admin experience
  • MS Office

 

Preferred:

  • BA 

 

Job Summary/Description:
Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support

• Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)

• Coordinates activities between departments and/or outside parties

• Exchanges and integrates information from stakeholders into departmental reports

• Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel

• Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel

• Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations

• Processes group purchase orders, invoices, and contracts

• Assists with visitor registration, including pre-registering and escorting visitors

• Assists with the onboarding of new personnel into the department

Qualifications:
 

  • 2+ years of Senior Admin experience
  • • Established knowledge of Microsoft Office products

    • Developed time management skills and organizational skills to prioritize work and/or multi-task

    • Keen attention to detail

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Remote Based