Job Openings

Sr Executive Assistant (Center on Global Energy Policy)

Job ID: BH402802

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Senior Executive Assistant

3 months (will likely extend)

Hours: 9-5 with some nights/weekends as needed but not the norm

Interview Process: 1-2 Virtual Interviews

Must Haves:

  • 4+ years of Executive Assistant experience
  • Experience supporting C-level executives

Preferred:

  • University experience

Job Summary

Hold ultimate responsibility for all the organizational and scheduling needs for the Founding Director, working closely with the Chief of Staff to the Director to maximize the best use of the Director’s time. Manage and coordinate the Director’s day-to-day scheduling and travel arrangements, travel and expense reconciliation, and other administrative functions for the Founding Director.

-Organize documents and briefing memos as needed for the Director’s meetings.
-Maintain and update the Director’s outlook contacts central database.
-Ensure monthly reconciliation and out of pocket expenses are completed for the Director.
-Support the execution of special projects as directed. Such projects may include, but are not limited to, the following:
-Executive committee meetings of the CGEP advisory board
-Capital campaign committee meetings
-Advisory committee meetings across research areas (e.g. natural gas, carbon management, power sector, international security, etc.)
-For each special project, the incumbent will be responsible for managing the short-term deliverables and long-term objectives, with guidance and supervision from the relevant senior leadership team member (e.g. Executive Director for Strategy and Operations, Senior Director of Development, Research Director, etc.)

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Remote Based