Job Openings

Program Coordinator

Job ID: BH402195

Category: Executive Assistant, Administrative Assistant

Specialty: Administrative

Reporting to the Division Chief of Obstetric Anesthesia for OB services and to the Department Administrator for Central Administrative services, provide administrative support.

  • Manage and maintain calendar and mail correspondence for the OB division chief
  • Answer telephone calls, take messages or respond to inquiries
  • Coordinate supplies needed
  • Manage projects i.e., weekly coordination between Pharmacy, Biomed, Materials Management, Anesthesia Techs, Procurement
  • Assist with OR efficiency processes
  • Assist with standardization of practices between CHONY and Allen
  • Assist with Opioid Dashboard project
  • Assist with recruitment of OB faculty
  • Assist with SOAP Board of Director activities
  • Assist with monthly OB on-call schedule
  • Assist with L&D OR schedule
  • Maintain log of daily volume of OB cases
  • Coordinate OB consult requests; generate and print schedule
  • Assist with weekly multidisciplinary conference and high-risk consultations (Mother Center)
  • Assist with billing for in/out-patient consults
  • Coordinate vacation and meeting requests
  • Organize and attend monthly division meetings
  • Organize and attend division retreats
  • Create monthly daily and call schedules for residents and fellows and assist with last minute changes
  • Assist with dissemination of orientation materials
  • Maintain a log with resident survey results
  • Maintain a log of all presentations residents provided during rotation
  • Coordinate wellness-related activities
  • Coordinate SIM-related activities for residents on OB anesthesia rotation; send reminders to residents and attendings and coordinate with SIM regarding the schedule for study-related participation
  • Coordinate daily resident schedule of lectures, emails reading materials, provide material for flipped classroom teaching
  • Organize and facilitate recruitment for fellowship i.e., correspond with applicants; facilitate faculty interviewer schedules; prepare applicant itineraries and handouts; order food for applicants and facilitate the flow of interview day
  • Perform data entry via MedHub for fellow orientation materials; create and distribute fellow evaluations and schedules; track attendance at lectures; schedule and coordinate outside lectures; arrange MedHub evaluations
  • Organize and prepare for all committee meetings to include uploading documentation to MedHub including fellows’ progress and reports; document and maintain committee meeting minutes
  • Update ACGME and ABA websites regarding OB fellowship incoming and exiting fellows; milestone reports; ADS reports
  • Maintain fellows’ portfolios
  • Organize fellows’ weekly lectures, SIM sessions and MFM Journal Clubs, off-campus fellowship retreat, team building social events, etc.
  • Coordinate lectures given by OB fellows and assist with scholarly projects
  • Assist with duties within Central Administration
  • Assist with special events
  • All other duties as assigned

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: New York, New York