Job Openings

Office Manager

Job ID: BH399597

Category: Office Manager

Specialty: Administrative

Office Manager

Direct Hire

Job Location: Framingham/Needham
Onsite, 5x per week

Hours: 9-5

Company Information: High tech, 40 ee

Interview Process:  video interview with HR, in person interview with managers

Must Haves:

  • 5+ years’ office management experience
  • ERP systems experience
  • Microsoft Office Suite
  • Excellent written and verbal communication
  • COVID Vaccination card

Preferred:

  • Has worked in a high growth environment
  • Startup experience
  • Gsuite

We are seeking an enthusiastic and passionate Office Manager to join our growing team. As part of the team, you will have an opportunity to define and drive the day-to-day operations of the company’s headquarters and build scalable systems and processes to support a rapidly growing operation. You will be the hub of communication and point of execution for all office programs. You will have a significant impact on company culture by acting as a resource for all employees and creating an office environment in which employees can thrive personally and professionally.

Responsibilities include but are not limited to:

  • Management of office and facilities services with an emphasis on customer service, efficiency, and scalability
  • Ownership and management of all external vendors, including property/facilities management, as related to office or facilities services
  • Lead or participate in the planning and execution of office-wide or company-wide meetings and team outings
  • Recommend and implement updates to office policies, procedures, and safety standards (visitor registration, security, ADA/OSHA compliance, etc.) and monitor and maintain compliance with these policies
  • Manage selection and purchasing of all office supplies, snacks, and beverages
  • Manage budgeting and expense reports for all office/facilities services and products
  • Provide document production services – including formatting, copying, digital processing, printing, binding, and/or distribution – sometimes adhering to tight deadlines
  • Collaborate with IT to ensure availability of conference rooms and audio-visual equipment and services as needed for internal and external meetings
  • Collaborate with Administrative team members to manage visitor logistics and support
  • Select and purchase company swag
  • Support HR-related tasks, such as employee onboarding
  • Assist with other projects as needed

What You Bring

  • 5+ years of office management experience, preferably in a high-growth environment
  • Strong project management skills
  • Proficiency using both PCs and MacBooks, Microsoft Office Suite, GSuite apps, various teleconferencing tools, and A/V equipment
  • Excellent organization, time management, and attention to detail
  • Self-sufficiency and the ability to anticipate problems and proactively identify and propose creative solutions
  • Excellent oral and written communication skills, including the ability to persuade and build consensus

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Direct

Location: Framingham, Massachusetts