Job Openings

Executive Assistant

Job ID: BH398318

Category: Executive Assistant

Specialty: Administrative

Executive Assistant

Contract: Open ended with perm potential

Job Location: Boston 

Hours: 40+

Company Information, Industry, Size: Digital Healthcare

Team Size: Reports to the Head EA but will support several people on the Executive Team.

Interview Process: Virtual with Head EA and possibly some of the Executive team

 

Must Haves:

  • 5+ years of experience with supporting executive team
  • MS Office

 

Preferred:

  • Previous experience working in a biotech/healthcare startup environment is a plus
  • BA 

 

Job Summary/Description:

Executive Assistant

The Executive Assistant will be responsible for providing administrative support to multiple executives of the company in addition to providing efficient and smooth day-to-day operation of our office.

Responsibilities

  • Organize and schedule appointments for multiple executives in multiple time zones
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Assist in coordinating reservations and clients visiting the office
  • Act as the point of contact for internal and external clients
  • Assist with event planning
  • Answer and direct phone calls
  • Distribute incoming mail
  • Manage and order office supplies and research new deals and suppliers

Requirements

  • 5-8 years related experience providing support to high-level executives
  • Bachelor’s degree preferred or equivalent education/work experience
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Working knowledge of office equipment
  • Exemplary planning and time management skills
  • Attention to detail and problem solving skills
  • Strong organizational skills with the ability to multi-task
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Extreme flexibility and willingness to shift gears and adjust thinking as business needs and organizations change
  • Previous experience working in a biotech/healthcare startup environment is a plus

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Boston, Massachusetts