Job Openings

Accounts Payable

Job ID: BH397780

Category: Accounts Payable Coordinator, Accounts Payable Clerk, Accounts Payable

Specialty: Accounting & Finance

Accounts Payable
Contract to hire
Estimated Duration
: 4+ months

Job Location:
Boston

Red Line: Andrew or Broadway

Off street parking

100% remote for now, likely hybrid in October however nothing set in stone

Hours: 40 hours, 9-5

Company Information, Industry, Size: Research/Nonprofit, 1500+ ee

Interview Process: Video interviews

Must Haves:

  • 2+ years’ experience with invoice processing
  • Word, Excel, Outlook
  • COVID Vaccination
  • ERP systems experience

Preferred:

  • Agresso (software)
  • Nonprofit

The Accounts Payable (AP) Processor plays an integral part in ensuring that the company partners and employees are provided with exceptional customer service and timely payment.  This Processor ensures that invoice payments and reimbursements are in compliance with our policies, applicable contract terms, accounting rules, and government regulations. The AP Accountant works closely with the entire Finance Team as well as provides support to international field offices, global teams, care partners and vendors. 

Key measures of success in this role include:  timely and accurate payment of invoices, detailed reconciliation of accounts, effective partnering with internal teams and vendors; met deadlines; effective analysis of large amounts of transactional detail; a demonstrated ability to control and focus priorities while multi-tasking.

Responsibilities:

  • Process expense reimbursements and vendor invoices in accordance with procedure and policy, governmental regulations, and department standards
  • Ascertain viability of payment/reimbursement requests through thorough analysis of support documentation
  • Provide high level of customer service by performing a variety of customer facing tasks and through professional, written communication
  • Assist employees and field teams with their payables
  • Accurately record financial transactions in financial system 
  • Prepare, process, and record payments in non-USD currencies
  • Prepare and complete a variety of accounting tasks including General Ledger reconciliation, journal entries, and batch posting review
  • Ensure data integrity by participating in monthly review of AP financials
  • Conduct thorough research and resolve payment problems as presented
  • Meet deadlines
  • Be an active participant in department meetings and projects
  • Establish and maintain effective working relationships
  • Support the team by collaborating on office administrative requirements
  • Provide constructive, creative, and cost effective ideas and recommendations for process improvement
  • Assist in the development and implementation of new and improved policies, practices and procedures
  • Support special projects as required

Qualifications and Key Attributes:

  • Bachelor’s degree or equivalent work experience
  • 2 or more years Accounts Payable experience
  • Knowledge of accounting practices
  • Strong oral and written communication skills
  • Ability to work independently in a high-pressured, fast-paced, less structured environment and to handle multiple tasks simultaneously
  • Demonstrated strong analytical and problem solving skills
  • Detail-oriented, highly organized and productivity driven
  • Proficiency in Microsoft Office
  • Ability to liaise and work effectively across departments

Preferred Qualifications:                            

  • Knowledge of grants and contracts
  • Prior experience working with an NGO or non-profit organization
  • Familiarity with Accounts Payable software programs
  • Experience using Agresso – Unit 4 software a plus

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Boston, MA, Massachusetts