Job Openings

Executive Assistant- Boston

Job ID: BH394391

Category: Executive Assistant

Specialty: Administrative

Executive Assistant  – Boston 

Must Have:

Experience supporting C level

3 plus years experience

Associates Degree

 

Executive Assistant

 

Job Summary: Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

 

Essential Responsibilities:

 

  1. Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.

  2. Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.

  3. Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.

  4. Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.

  5. Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.

 

Required Qualifications:

 

  1. Associate's degree required. Bachelor's degree preferred.

  2. 5-8 years related work experience required.

  3. Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

 

 

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Boston, Massachusetts