Job Openings

Recruiting Coordinator

Job ID: BH393865

Category: HR Administrator

Specialty: Human Resources


Recruiting Coordinator 

Contract with permanent potential

Location: Lexington and work from home. 2-3 days in office and 2-3 days at home

Hours: 9-5

Company Information: Pharma

Interview Process: Phone and video screen

Must Haves:

-Bachelor’s Degree

-Scheduling experience

-Exposure to TA/Recruiting


-Biotech/Pharma industry


  • Work with TA team, managers and other team members on creating exceptional candidate first impression by scheduling interviews, arranging travel, hosting candidates while on site, and managing post- interview feedback
  • Ensure an impressive candidate experience through communication as well as interviewers' preparedness and effective interview format
  • Gathering and indexing personal employee files (Employee personal information, background check, drug screening data, etc.)
  • Own the New Hire Orientation including calendar management, scheduling and conference room set up (New Hire packet – benefit guide, employee handbook, etc.)
  • Serve as the main point of contact for all new hire first-day activities (Orientation, documents, lunch breaks, scheduling meeting with manager)
  • Creating new employee files
  • Enroll employee in benefits
  • Uploading compliance documents
  • Setting up employee photos for company Intranet and badge access
  • Schedule, participate in and manage weekly HR team meetings
  • Taking ownership of digital and paper copies of all new hire documentation (Employee Files, I-9s, E-verify etc)
  • Enter Purchase Requisitions for the HR Department
  • Enter Legal Request Forms for necessary activities and contracts
  • Monthly benefit invoice reconciliation
  • Create and share calendar invites for company events such as Happy Hours, Lunch and Learns, On site Yoga etc
  • Take ownership of pricing, purchasing and sending out interview and new hire gifts/ company SWAG
  • Perform other projects/ duties as assigned
  • Assist with planning company events

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Lexington, Massachusetts