Job Openings

Customer Support Specialist

Job ID: BH393519

Category: Customer Support, Customer Service, Administrative Assistant

Specialty: Administrative

Job Title: Customer Support Specialist

Must Haves:

  • HS Diploma
  • 1-3 years of administrative experience
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, etc.)

Preferred:

  • Associate or Bachelor’s degree

Job Summary:

Under the general supervision of the Facility Manager, Workplace Services, the Customer Service Specialist meets and greets visitors and guests at the reception desk at our campus. With a mature, pleasant, and gracious demeanor, the Service Specialist utilizes knowledge of office systems and procedures, regulations, and departmental functions to provide support to employees and guests. The reception area will be staffed from 7:00 a.m. until 7:00 p.m., Monday through Friday, with multiple shifts. A security officer will also be present in the reception area during all business hours.

Responsibilities:

Specific reception responsibilities include the following:

• Manages the lobby/reception area

• Greets visitors and vendors graciously and courteously while maintaining the security of the environment.

• Assist with visitor welcome experience, including temporary badge access, parking validation and contact appropriate department contacts for visitor

• Directs visitors and guests to meeting location when needed

• Answers reception telephone line and responds to general inquiries; redirects callers or takes messages.

• Serves as a back-up to other Service Specialists during breaks and vacations

Administrative duties:

• Assists with supply purchases and distribution.

• Assist Workplace Services with administrative issues at the facility (i.e. check condition of conference and meeting space and remediate, as needed) and, at times, works with Workplace Services and Security on integrated projects

• Performs data entry and other ad hoc duties, as requested

• Additionally, the Service Specialist will have other administrative duties as assigned in other areas of the building.

• Uses our values to govern decisions, actions, and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration

Qualifications:

• A minimum of 1 – 3 years of administrative experience along with a high school diploma.

• Associates Degree preferred or equivalent experience

• Proficiency with Word, Outlook, Excel, PowerPoint, and a general aptitude for learning new software

Skills/Abilities/Competencies

• Excellent interpersonal, oral, and written communication skills

• Maintains a professional demeanor and demonstrates excellent customer service skills, providing accurate and reliable information to internal and external customers

• Ability to handle confidential or sensitive information in an appropriate and professional manner

• Must be positive, detail-oriented, organized, and able to multi-task

• Demonstrates the ability to work independently and in a team environment when needed

• Comfortable interfacing with all levels of employees within the organization, tactfully and persuasively

• Demonstrates a sense of responsibility for one's work, e.g., proactive in identifying issues, prepared to address concerns/questions, makes recommendations.

• Highly motivated and capable of working in a fast paced and changing environment

• Must be reliable and punctual Working Conditions:

• Office Environment (desk, telephone, and computer work).

• Routine walking required for various checks and remediation efforts throughout the building and minor lifting required (? 10 lbs.)

• May require reception coverage at other locations on the campus.

• In addition to background record check(s), may require early education and care background record check(s), which includes CORI, DCF, SORI, and Fingerprinting.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Somerville, Massachusetts