Job Openings

Program Associate

Job ID: BH386977

Category: Administrative Assistant

Specialty: Administrative

Program Associate

Contract to Hire (may consider direct hire)

Job Location: Cambridge (On the Somerville Line) Close to Porter Square.  Candidates need to be in the office some of the time.  Hybrid schedule.

Hours: 40

Non Profit

Team Size: Reporting to the HR team.  Has about 4 people in it.

Interview Process: Virtual

Must Haves: 

  • MS Office
  • Good communication skills


  • BA

Primary Responsibilities

  • Communicate regularly with Commission members and other project participants, Academy members, external stakeholders, the program director and staff, and other departments.
  • Fulfill project administrative needs, including maintaining shared project files, tracking project activities and progress, and coordinating production and distribution of project publications.
  • Provide logistical support for conferences, meetings, and events. Coordinate scheduling, prepare relevant materials, and provide on-site and virtual staff support.
  • Lead, when appropriate, programmatic and research initiatives, including secondary research, data analysis and literature reviews.
  • Draft and edit talking points, briefings, and other written materials.
  • As appropriate, contribute to research and drafting of reports.
  • Update website content with relevant project materials.
  • Maintain and process external contracts, agreements, invoices, and reimbursements.
  • Assist with mentoring and onboarding of new staff.
  • Work with staff from other program areas to maintain awareness of potential areas of collaboration.
  • Perform other job duties as assigned.
  • Occasional travel (up to 25%) required once public health guidelines allow.



  • Bachelor’s degree OR equivalent experience.
  • Excellent organizational skills, an acute attention to detail, and follow through on tasks.
  • Ability to be flexible, learn quickly, seek creative solutions, pivot when needed, and work accurately under pressure on complex, highly publicized projects.
  • Strong writing, proofreading, research (for briefings, verifying accuracy of details, and citation formatting) and editing skills.
  • Experience with budget-tracking and project management.
  • Ability to comfortably and professionally communicate with a wide range of audiences, including Academy members, staff, and the public at large.
  • Outstanding communication, relationship building, and interpersonal skills.
  • Ability to exhibit confidentiality and good judgment.
  • Scientific research and analysis a plus.
  • Experience in Microsoft Office (Excel, PowerPoint, Word), Adobe Acrobat, Salesforce, Google Analytics, and/or social media a plus.
  • Interest in science policy and science communication a plus.

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract to Direct

Location: Cambridge, Massachusetts