Job Openings

Benefits Specialist

Job ID: BH386345

Category: Recruiter: Life Sciences, Recruiter

Specialty: Human Resources

A biotech company headquartered in Waltham, MA seeks a Benefits Specialist for a 6+ month contract assignment with the potential to convert to a permanent employee.

Must Haves:

  • 5+ years benefits experience
  • LOA experience
  • Experience working with 3rd party vendors
  • Strong working knowledge and experience with benefits regulations and compliance requirements (e.g. HIPAA, ERISA, ACA, required annual filings, non-discrimination testing), federal and state leave laws and disability programs (e.g. FMLA, ADAAA, MA Paid Family & Medical Leave, USERRA, Pregnancy Discrimination Act, etc.)


  • Biotech industry experience 
  • Coming out of a similar sized company (1200-2000 ees)

Job Summary/Description:

The Senior Benefits Specialist areas of primary focus will be on leave management and benefits administration:

Leave of Absence Management

  • Effectively manages the outsourced leave of absence administrator (third-party) and oversees entire end to end leave of absence process
  • Serves as internal subject matter expert on ADA, state and federal FMLA policies, Short and Long-Term Disability Policies
  • Ensures compliance with all federal and statutory regulations and company policies  
  • Provides coaching, guidance and advice to managers, employees and HR Business Partners relative to leave claims/requests, modified work schedules, return to work and timely completion of required paperwork
  • Partners with Payroll to ensure accurate and timely pay and with HR Business Partners, Occupational Health and Legal colleagues as needed
  • Oversees third party administrator to ensure accuracy and excellent customer service; acts as liaison for employees and managers with third-party leave administrator and manages escalations and complex leaves
  • As applicable, conduct the ADAAA interactive process with employees and assist managers and HR Business Partners in the process

Benefits Administration

  • Provides benefits administration for programs including medical, dental, vision, life insurance, long-term disability, 401(k) savings plan, flexible spending accounts, health savings accounts, time off programs, work/life programs, voluntary benefits and tuition reimbursement
  • Creates content for internal and external promotion of programs
  • Provides policy interpretation and assistance with understanding plan documents
  • Supports employees with benefits matters and claim issues
  • Ensures compliance and maintenance of plan documents and policies
  • Implements and administers global wellness programming
  • Participates in and supports renewal discussions
  • Supports annual open enrollment, benefits fairs and biometric screenings
  • Presents at new employee orientation and other trainings/supports benefits education needs.
  • Works collaboratively with benefits consultants, vendors and internal stakeholders including IT, HRIS, HR Operations, Payroll, Legal, Communications and IT

Secondary job duties:

  • Serve as an additional resource to help with testing of new benefits/ life event software, billing and reconciliation for benefits programs, posting to HR intranet (e.g. well-being content), Affordable Care Act testing and compliance and other projects as identified/assigned

The Planet Group of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Type: Temp/Contract

Location: Waltham, Massachusetts